Strategic Administrative Secretary – District Office

Bakersfield City School District; Bakersfield (CA); On-site; USD 4,519,000 - 6,898,000; Full time

Job summary

Bakersfield City School District is seeking an Administrative Secretary III, Confidential at the Education Center. The role supports district administration with clerical and secretarial tasks, dictation, budgeting, and report preparation. Candidates should have strong knowledge of office practices and the ability to supervise staff.

Salary ranges from $32.60 to $50.07 per hour. Must pass tests and meet state requirements. Applications due by September 30, 2026 at 8:00 p.m.

Qualifications

• Knowledge of office practices and procedures, preferably district policies and operations.
• Experience in stenographic and clerical work of responsible nature.
• Ability to proficiently take and transcribe dictation.
• Knowledge of computer software to produce reports, letters, records, and presentations.
• Ability to compute and prepare statistical documentation; operate office machines.
• Ability to organize and prepare reports, letters, surveys, and legal documents.
• Ability to use independent judgment and maintain quality control.
• Ability to supervise and evaluate work of others.
• Valid driver's license and personal car for district business.

Responsibilities

• Performs secretarial duties; transcribes dictation; types letters, requisitions, surveys, board materials and legal documents.
• Answers inquiries with initiative and within policy limits.
• Answers telephone; sets appointments; files; supervises and prepares reports.
• Assists in budget development and accounting procedures; performs bookkeeping tasks.
• Prepares data for Board of Education meetings; may attend meetings and take minutes.
• May take and transcribe minutes at committee meetings.

Skills

Office procedures

Dictation transcription

Computer skills

Document prep (letters/reports)

Budgeting basics

Independent judgment

Supervising staff

Driver's license

Tools

Word processing software

Job description

Bakersfield City School District is seeking an Administrative Secretary III, Confidential at the Education Center. The role supports district administration with clerical and secretarial tasks, dictation, budgeting, and report preparation. Candidates should have strong knowledge of office practices and the ability to supervise staff.

Salary ranges from $32.60 to $50.07 per hour. Must pass tests and meet state requirements. Applications due by September 30, 2026 at 8:00 p.m.