Senior Administrative & Projects Lead

City of Panama City Beach; Panama City Beach (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

City of Panama City Beach seeks an Administrative Support Specialist to handle front-desk inquiries, data entry, scheduling, and basic procurement tasks. The role supports department staff and ensures accurate record keeping.

Entry-level with potential for growth; candidates should have a Florida driver’s license, notary eligibility, and strong customer service skills. Notary or certification preferred for advancement.

Qualifications

• High school diploma or GED required; one year of administrative support experience.
• Possession of, or ability to obtain, a Florida driver’s license with a safe driving record.
• Possession of or ability to obtain notary public for Florida.
• Senior level requires Certified Administrative Professional certification and related experience.

Responsibilities

• Answers telephone and greets visitors; provides information and assistance; responds to inquiries.
• Performs data entry, typing, filing, reviewing, and processing paperwork.
• Reconciles, reviews, and allocates invoices for payment per city policy.
• Notifies field staff of customer service inquiries and enters tickets into tracking system.
• Maintains calendars; proofreads documents; coordinates meetings and scheduling.
• Assists with procurement processes including RFPs and Invitations to Bid.

Skills

Customer service

Data entry

Communication

Time management

Documentation

Education

High school diploma or GED

Florida driver’s license

Notary public

Certified Administrative Professional

Job description

City of Panama City Beach seeks an Administrative Support Specialist to handle front-desk inquiries, data entry, scheduling, and basic procurement tasks. The role supports department staff and ensures accurate record keeping.

Entry-level with potential for growth; candidates should have a Florida driver’s license, notary eligibility, and strong customer service skills. Notary or certification preferred for advancement.