Senior Administrative & Portfolio Operations Specialist

Taleo; Seattle (WA); Hybrid; USD 59,000 - 80,000; Full time

Benefits offered by this job

Healthcare

Paid Vacation

Paid Sick Leave

Holidays

Pension/Retirement Plans

Getting to Work

Parental Leave

Development

Equity, Diversity, and Inclusion

Work-Life Balance

Mission Driven

Job summary

Port of Seattle in Downtown Seattle seeks a Senior Administrative Assistant to support the Real Estate Asset Management team with complex administrative tasks, advanced SharePoint work, and calendar and travel coordination for department leaders and stakeholders.

The ideal candidate has four years of experience in administrative support, an associates degree in business administration or accounting, and strong MS Office/SharePoint skills.

Qualifications

• Four years of experience providing administrative support to department leaders or teams.
• Associates degree in business administration or accounting preferred.
• Strong SharePoint experience and MS Office proficiency.
• Ability to manage complex calendars and travel arrangements.
• Excellent communication and organizational skills.

Responsibilities

• Provide complex administrative support to the department and leadership.
• Serve as point of contact for communications and define processes.
• Provide SharePoint site management and department-wide responsibilities.
• Manage calendar and coordinate multi-destination travel and expense claims.
• Support purchasing, contracting, budgeting, and onboarding processes.
• Oversee time administration and onboarding/offboarding per policy.

Skills

Administrative support

Calendar management

Travel arrangements

Budget management

Onboarding

SharePoint

Microsoft Office

Education

Associates degree in business administration

Job description

Port of Seattle in Downtown Seattle seeks a Senior Administrative Assistant to support the Real Estate Asset Management team with complex administrative tasks, advanced SharePoint work, and calendar and travel coordination for department leaders and stakeholders.

The ideal candidate has four years of experience in administrative support, an associates degree in business administration or accounting, and strong MS Office/SharePoint skills.