Senior Executive Support & Travel Coordinator

Merck; New Jersey; On-site; USD 83,000 - 130,000; Full time

Job summary

Merck seeks a Sr. Associate, Administrative Assistant to support Scientific Communications and Information Sciences leaders. You will manage complex calendars, prepare reports, handle confidential matters, and coordinate meetings, travel, onboarding, and budgets.

The role requires discretion, strong organizational and communication skills, experience with SAP and Concur, and the ability to work with executives and cross-functional teams onsite or remotely in a dynamic environment.

Qualifications

• 8+ years of administrative assistant experience.
• 3+ years executive admin support for senior leaders.
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
• Experience with SAP for purchase orders and reporting; SAP reporting.

Responsibilities

• Manages complex calendars, prepares correspondence and reports, and handles confidential issues.
• Liaises with visitors, clients, and vendors.
• Coordinates and performs multiple tasks with understanding of project principles and required skills.
• Supports scheduling interviews and onboarding of new hires; handles resignations/off-boarding.
• Experience with Teams, SharePoint sites and department databases.
• Communicates with executives and internal/external clients onsite and remotely to maintain workflow.
• Coordinates special projects within the division or area.
• Demonstrates leadership behaviors and handles difficult situations diplomatically.

Skills

Microsoft Office Suite

SAP

Concur

Communication skills

Budget management

Event planning

Travel coordination

Visa & passport processing

AI productivity tools familiarity

Education

HS Diploma

Certified Administrative Professional

PMP Certification

PHR Certification

Tools

Microsoft Office

SAP

Job description

Merck seeks a Sr. Associate, Administrative Assistant to support Scientific Communications and Information Sciences leaders. You will manage complex calendars, prepare reports, handle confidential matters, and coordinate meetings, travel, onboarding, and budgets.

The role requires discretion, strong organizational and communication skills, experience with SAP and Concur, and the ability to work with executives and cross-functional teams onsite or remotely in a dynamic environment.