Senior Executive Admin & Operations Partner

MSD UK; Rahway (NJ); Hybrid; USD 83,000 - 130,000; Full time

Benefits offered by this job

Annual bonus

Long-term incentive

Comprehensive benefits

Job summary

Merck & Co., Inc. in Rahway, NJ seeks a Sr. Associate, Administrative Assistant to support Scientific Communications and Information Sciences leaders. The role manages calendars, onboarding, travel, budgeting processes, and special projects with discretion and strong attention to detail.

The ideal candidate has extensive experience supporting executives, expert MS Office skills, SAP and Concur proficiency, and a proactive, adaptable approach to collaboration with cross-functional teams.

Qualifications

• 8+ years of administrative assistant experience.
• 3+ years executive administrative experience supporting executives (Senior Director, Executive Director, Vice President, or above).
• Advanced ability using Microsoft Office Suite and ability to operate other peripheral devices.
• SAP experience processing expense reports, purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP.
• Travel arrangements and coordination.
• Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities.

Responsibilities

• Manages complex calendars and handles confidential and politically sensitive issues.
• Liaison to outside visitors, clients, and vendors.
• Coordinates and performs multiple tasks while understanding project principles and technical skills related to own work assignments.
• Supports travel arrangements, including international travel.
• Schedules interviews and coordinates hiring and onboarding of new hires; handles resignations/off-boarding.
• Experience with SAP for processing purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP.
• Concur experience for processing expense reports.
• Communicates with executives and internal/external clients to maintain workflow.
• Coordinates special projects within the division or area.

Skills

Administrative Support

Data Entry

Document Management

Event Planning

Expense Reports

Microsoft Office 365

Process Improvements

Scheduling

Team Coordination

Travel Scheduling

Education

HS Diploma

Certified Administrative Professional

Project Management Professional Certification

Professional in Human Resources Certification

Tools

SAP

Concur

Job description

Merck & Co., Inc. in Rahway, NJ seeks a Sr. Associate, Administrative Assistant to support Scientific Communications and Information Sciences leaders. The role manages calendars, onboarding, travel, budgeting processes, and special projects with discretion and strong attention to detail.

The ideal candidate has extensive experience supporting executives, expert MS Office skills, SAP and Concur proficiency, and a proactive, adaptable approach to collaboration with cross-functional teams.