Research Admin & Grants Coordinator

UMass Chan Medical School; Worcester (MA); On-site; USD 42,000 - 60,000; Full time

Job summary

UMass Chan Medical School is seeking an Administrative Assistant II to coordinate and perform a variety of confidential administrative duties under supervision. The role supports research projects, grants, and training, serving as a liaison between the department and other units.

Responsibilities include managing calendars, onboarding, payroll-related tasks, data entry, and generating reports. The position requires strong Microsoft Office skills and the ability to work independently with limited

Qualifications

• HS Diploma or equivalent.
• 5-7 years of related experience.
• Proficient in Microsoft Office products.
• Strong organizational, verbal, written, and interpersonal skills.
• Ability to prioritize and solve problems.

Responsibilities

• Coordinate and perform complex, independent administrative tasks with priorities.
• Prepare and update correspondence, agendas, handouts, and reports.
• Record, prepare, and distribute meeting minutes.
• Maintain calendars and support onboarding and training.
• Assist with payroll, HR forms, and data entry.
• Arrange travel logistics and coordinate schedules; manage travel advances.
• Answer phones, greet visitors, and provide information.
• Review, sort, file documents and route priority items.
• Order and maintain office supplies and respond to routine emails.
• Perform other duties as required.

Skills

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Prioritization

Problem solving

Education

High school diploma

Tools

Microsoft Office

Job description

UMass Chan Medical School is seeking an Administrative Assistant II to coordinate and perform a variety of confidential administrative duties under supervision. The role supports research projects, grants, and training, serving as a liaison between the department and other units.

Responsibilities include managing calendars, onboarding, payroll-related tasks, data entry, and generating reports. The position requires strong Microsoft Office skills and the ability to work independently with limited