Administrative Coordinator II: Budget, Travel & Training Lead

UMass Med School; Worcester (MA); On-site; USD 48,000 - 64,000; Full time

Job summary

UMass Med School in Worcester is seeking an Administrative Coordinator II to support the Director of Admissions and coordinate department functions.

The role requires a B.S. or equivalent, 1-3 years of experience, strong word processing and spreadsheet skills, and the ability to manage a busy office with minimal supervision.

You will plan budgets, coordinate travel, produce graphics, train staff, and act as a liaison with leadership and employees while handling confidential information.

Qualifications

• Bachelor of Science degree in a related field, or equivalent experience.
• 1–3 years of executive/administrative coordination experience.
• Excellent word processing and spreadsheet skills.
• Strong grammar, spelling, and oral and written communication.
• Demonstrated the ability to organize and manage a complex office environment with minimal supervision.
• Demonstrated initiative and independent judgment in organizing and completing projects.

Responsibilities

• Plan and organize all office functions; including budgeting, policies, procedures, and procurement.
• Compile budget information, support department accounting, and assist with all fiscal projects.
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget.
• Coordinate travel.
• Perform complex and varied executive/administrative functions which require a high degree of independent action.
• Design and produce graphics using a variety of software applications.
• Train staff in both basic and enhanced use of software applications.
• Oversee, train, and monitor clerical staff.
• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information.
• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department.
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary.
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization.
• Performs other duties as required.

Skills

Word processing

Spreadsheet

Communication

Organization

Education

Bachelor's degree or equivalent experience

Job description

UMass Med School in Worcester is seeking an Administrative Coordinator II to support the Director of Admissions and coordinate department functions.

The role requires a B.S. or equivalent, 1-3 years of experience, strong word processing and spreadsheet skills, and the ability to manage a busy office with minimal supervision.

You will plan budgets, coordinate travel, produce graphics, train staff, and act as a liaison with leadership and employees while handling confidential information.