Senior Administrative & Operations Coordinator

Ministry of Justice; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Ministry of Justice is seeking a senior administrative leader to provide corporate support to Divisional and operational teams. You will manage administrative staff, liaise with Hub and Business Managers, and ensure compliance with health and safety regulations across sites.

The role includes developing systems, handling records, and representing the Business Manager at meetings. You will also oversee risk assessments, training coordination, and procurement support, while maintaining data

Qualifications

• Experience in managing administrative staff and delivering office-based support.
• Ability to conduct health and safety risk assessments and coordinate related training.
• Experience acting as a Vetting Contact Point for a division, function or cluster.
• Strong data handling and ability to produce reports and maintain records.

Responsibilities

• Develop and implement business administration systems, databases and recording systems to support operational probation delivery.
• Prepare and collate documentation to support divisional, functional or cluster activities.
• Maintain Registers (e.g., FOI, Accidents, Complaints) and monitor processes within agreed timescales.
• Coordinate purchasing and imprest handling; support procurement processes.

Skills

Staff management

Health and safety

Vetting liaison

Data analysis

Report writing

Meeting coordination

Job description

Ministry of Justice is seeking a senior administrative leader to provide corporate support to Divisional and operational teams. You will manage administrative staff, liaise with Hub and Business Managers, and ensure compliance with health and safety regulations across sites.

The role includes developing systems, handling records, and representing the Business Manager at meetings. You will also oversee risk assessments, training coordination, and procurement support, while maintaining data