Senior Administrative & Office Operations Lead

The Whiting-Turner Contracting Company; Atlanta (GA); On-site; USD 36,000 - 52,000; Full time

Job summary

The Whiting-Turner Contracting Company seeks an Office Administrative Assistant in Atlanta to serve as the first point of contact and to support office personnel with administrative tasks. The role emphasizes organization, professionalism, and strong communication across staff, vendors, and visitors.

Responsibilities include greeting visitors, scheduling meetings and travel, managing calendars, coordinating mail and supplies, and maintaining confidentiality while supporting multiple tasks in a

Qualifications

• 5+ years in the administrative and office environment.
• Excellent time management skills and the ability to prioritize work.
• Strong organizational skills with attention to detail.
• Communicate clearly and concisely in both written and oral form.
• Maintain a high level of confidentiality and commitment of professionalism.
• Ability to work independently.
• Remain calm under trying circumstances and work with frequent interruptions.
• Knowledge and proficiency in the use of technology (i.e., computers, Microsoft Office Suite, MS Teams, Multi-line phone system, Adobe and/or Bluebeam, General Office Equipment such as copier/scanner, etc.)

Responsibilities

• Greet visitors and answer phones, directing calls to the appropriate person.
• Schedule meetings and travel for office staff.
• Maintain conference room calendar and organize front desk area.
• Manage office supplies and equipment, including toner and recycling.
• Coordinate mail, packages, and courier services.
• Prepare documents and data entry as needed.
• Develop and maintain standard operating procedures.
• Support regional administrative staff to improve efficiency and cost consciousness.

Skills

5+ years experience

Time management

Strong organizational skills

Clear communication

Confidentiality

Independent worker

Calm under pressure

Tech proficiency

Tools

Microsoft Office Suite

MS Teams

Multi-line phone system

Adobe/Bluebeam

Office Equipment (copier/scanner)

Job description

The Whiting-Turner Contracting Company seeks an Office Administrative Assistant in Atlanta to serve as the first point of contact and to support office personnel with administrative tasks. The role emphasizes organization, professionalism, and strong communication across staff, vendors, and visitors.

Responsibilities include greeting visitors, scheduling meetings and travel, managing calendars, coordinating mail and supplies, and maintaining confidentiality while supporting multiple tasks in a