Senior Administrative Assistant

DCI Engineers; Missoula (MT); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) with annual company match

8 paid holidays (including 1 floating)

Paid vacation and sick leave

Paid parental leave

Health & Fitness Program

Cell phone benefits

Licensing reimbursements

Job summary

DCI Engineers in Missoula, MT is seeking a Senior Administrative Assistant to support the office, project teams, and day‑to‑day operations. The role also provides administrative support to Helena, Kalispell, and Hamilton satellite offices, ensuring consistent operations across locations.

Responsibilities include front desk duties, purchasing, onboarding/offboarding, invoicing, project file management in Vantagepoint, calendar coordination, travel logistics, and event support.

Qualifications

• Excellent writing, editing, and communication skills.
• Ability to anticipate office needs, resolve problems, and prioritize independently.
• Adaptable to new software; proficient in Microsoft Excel, Word, and internet applications.
• Detail‑oriented with the ability to multi‑task in a fast‑paced environment.
• Ability to handle sensitive and confidential information.

Responsibilities

• Perform front office reception duties, maintain office contact information, and open and close the office.
• Order and manage office and breakroom supplies, maintain common areas, coordinate with office vendors, and oversee mail and deliveries.
• Coordinate onboarding and offboarding logistics with People & Culture and IT.
• Support office compliance and safety, including serving as the office safety coordinator.
• Submit invoices, reconcile credit card statements, process expense reports, and assist with accounts receivable tracking and collections.
• Set up and maintain project information in Vantagepoint, process contracts, organize project files, and support Construction Administration and quality control tracking.
• Maintain office calendars, coordinate travel and meeting logistics, register staff for industry events, and assist with professional license applications and renewals.
• Plan and support internal, community‑building, learning, volunteer, and client‑facing events.
• Partner with the office Managing Principal and Regional Administrative Manager on local and regional priorities, and perform other duties as assigned

Skills

Communication

Administrative support

Microsoft Office

Tools

Microsoft Excel

Microsoft Word

Vantagepoint

Job description

DCI Engineers - Missoula

Join DCI Engineers in our Missoula, MT office as a Senior Administrative Assistant and play a key role in keeping our office, project teams, and day-to-day operations running smoothly. While this in‑office position is based in Missoula, it also provides administrative support to our Helena, Kalispell, and Hamilton satellite office(s), helping ensure consistent operations and collaboration across our locations. From welcoming visitors and coordinating vendors to supporting project administration, finance, onboarding, and office events, you’ll contribute to a collaborative and dynamic team.

What You’ll Do

• Perform front office reception duties, maintain office contact information, and open and close the office
• Order and manage office and breakroom supplies, maintain common areas, coordinate with office vendors, and oversee mail and deliveries
• Coordinate onboarding and offboarding logistics with People & Culture and IT
• Support office compliance and safety, including serving as the office safety coordinator
• Submit invoices, reconcile credit card statements, process expense reports, and assist with accounts receivable tracking and collections
• Set up and maintain project information in Vantagepoint, process contracts, organize project files, and support Construction Administration and quality control tracking
• Maintain office calendars, coordinate travel and meeting logistics, register staff for industry events, and assist with professional license applications and renewals
• Plan and support internal, community‑building, learning, volunteer, and client‑facing events
• Partner with the office Managing Principal and Regional Administrative Manager on local and regional priorities, and perform other duties as assigned

What You Bring

• Excellent writing, editing, and communication skills
• Ability to anticipate office needs, resolve problems, and prioritize independently
• Adaptable to new software; proficient in Microsoft Excel, Word, and internet applications
• Detail‑oriented with the ability to multi‑task in a fast‑paced environment
• Ability to handle sensitive and confidential information
• Construction industry experience or knowledge is a plus, but not required

Why DCI Engineers

At DCI Engineers, how we work together is just as important as the work we produce. Since our founding nearly 40 years ago, we’ve believed that strong relationships, shared knowledge, and a commitment to excellence are what set us apart.

Our culture is grounded in a set of core values that shape how we show up every day:

• Entrepreneurial – We take initiative, think beyond the status quo, and embrace a “we can figure it out” mindset.
• Collaborative – We create a connected experience across teams and offices, where people feel supported and can learn from one another.
• Resilient – We adapt, learn, and grow stronger through challenges, continuously investing in our people and capabilities.
• Creative – We encourage new ways of thinking—not just in our engineering work, but in how we support our employees and build our programs.
• Community‑Oriented – We foster a sense of belonging by building strong internal relationships and supporting the communities where we live and work.
• Trust‑Driven – We earn trust through accountability, strong performance, and doing what we say we will do.

Compensation & Benefits

• Competitive salary + overtime earning opportunities
• Company‑paid medical, dental, and vision insurance
• Tax‑advantaged savings account options
• Company‑paid Life, AD&D, and Long‑Term Disability
• Voluntary Short‑Term Disability, Life, AD&D, and supplemental coverage
• 401(k) with annual company contribution
• 8 paid holidays (including 1 floating holiday)
• Paid vacation and sick leave
• Paid parental leave
• Health & Fitness Program
• Cell phone benefits
• Seminar and licensing reimbursements