Senior Administrative Assistant

Talentify; Missoula (MT); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Company-paid insurance

401(k) with company contribution

Paid holidays

Paid vacation

Paid parental leave

Health & wellness program

Licensing reimbursements

Job summary

DCI Engineers in Missoula, MT is seeking a Senior Administrative Assistant to support the office, project teams, and daily operations. The role involves front desk duties, vendor coordination, onboarding/offboarding, and financial support across multiple locations including Helena, Kalispell, and Hamilton.

The ideal candidate will have strong communication, multitasking, and problem-solving abilities, with proficiency in Excel/Word and a collaborative, safety-minded approach.

Qualifications

• Excellent writing, editing, and communication skills.
• Ability to anticipate office needs and resolve problems.
• Adaptable to new software and processes.
• Detail-oriented with multi-tasking capability.
• Experience with sensitive information handling.

Responsibilities

• Perform front office reception duties and manage office operations.
• Order supplies, coordinate with vendors, and oversee mail/deliveries.
• Coordinate onboarding/offboarding with People & Culture and IT.
• Support office compliance and safety as safety coordinator.
• Process invoices and assist accounts receivable tracking.
• Manage project information in Vantagepoint and file organization.
• Maintain calendars, arrange travel, and register for events.
• Assist with licensing applications and renewals.

Skills

Communication

Attention to detail

Multitasking

Problem solving

Confidential information handling

Tools

Microsoft Excel

Microsoft Word

Job description

DCI Engineers - Missoula

Join DCI Engineers in our Missoula, MT office as a Senior Administrative Assistant and play a key role in keeping our office, project teams, and day-to-day operations running smoothly. While this in-office position is based in Missoula, it also provides administrative support to our Helena, Kalispell, and Hamilton satellite office(s), helping ensure consistent operations and collaboration across our locations. From welcoming visitors and coordinating vendors to supporting project administration, finance, onboarding, and office events, you'll contribute to a collaborative and dynamic team.

What You’ll Do:

As a Senior Administrative Assistant, you will provide essential support to ensure the smooth operation of the office and assist project teams:

• Perform front office reception duties, maintain office contact information, and open and close the office
• Order and manage office and breakroom supplies, maintain common areas, coordinate with office vendors, and oversee mail and deliveries
• Coordinate onboarding and offboarding logistics with People & Culture and IT
• Support office compliance and safety, including serving as the office safety coordinator
• Submit invoices, reconcile credit card statements, process expense reports, and assist with accounts receivable tracking and collections
• Set up and maintain project information in Vantagepoint, process contracts, organize project files, and support Construction Administration and quality control tracking
• Maintain office calendars, coordinate travel and meeting logistics, register staff for industry events, and assist with professional license applications and renewals
• Plan and support internal, community-building, learning, volunteer, and client-facing events
• Partner with the office Managing Principal and Regional Administrative Manager on local and regional priorities, and perform other duties as assigned

What You Bring:

To succeed as a Senior Administrative Assistant, you should bring the following skills and abilities:

• Excellent writing, editing, and communication skills
• Ability to anticipate office needs, resolve problems, and prioritize independently
• Adaptable to new software; proficient in Microsoft Excel, Word, and internet applications
• Detail-oriented with the ability to multi-task in a fast-paced environment
• Ability to handle sensitive and confidential information
• Construction industry experience or knowledge is a plus, but not required

Why DCI Engineers

At DCI Engineers, how we work together is just as important as the work we produce. Since our founding nearly 40 years ago, we’ve believed that strong relationships, shared knowledge, and a commitment to excellence are what set us apart.

Our culture is grounded in a set of core values that shape how we show up every day:

• Entrepreneurial – We take initiative, think beyond the status quo, and embrace a “we can figure it out” mindset.
• Collaborative – We create a connected experience across teams and offices, where people feel supported and can learn from one another.
• Resilient – We adapt, learn, and grow stronger through challenges, continuously investing in our people and capabilities.
• Creative – We encourage new ways of thinking—not just in our engineering work, but in how we support our employees and build our programs.
• Community-Oriented – We foster a sense of belonging by building strong internal relationships and supporting the communities where we live and work.
• Trust-Driven – We earn trust through accountability, strong performance, and doing what we say we will do.

Compensation & Benefits

• Competitive salary + overtime earning opportunities
• Company-paid medical, dental, and vision insurance
• Tax-advantaged savings account options
• Company-paid Life, AD&D, and Long-Term Disability
• Voluntary Short-Term Disability, Life, AD&D, and supplemental coverage
• 401(k) with annual company contribution
• 8 paid holidays (including 1 floating holiday)
• Paid vacation and sick leave
• Paid parental leave
• Health & Fitness Program
• Cell phone benefits
• Seminar and licensing reimbursements