Senior Administrative Lead — Multi-Dept Operations

Integrated Power Services; Burlington (NC); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

401k Employer Match

Bonus Incentives

Tuition Reimbursement Program

Medical, Dental and Vision plans

Employee Assistance Program (EAP)

Job summary

Integrated Power Services (IPS) is hiring a Senior Administrative Assistant to provide high-level administrative, operational, and organizational support across multiple departments. The role acts as a central resource for office operations, coordinating processes, maintaining records, and supporting HR, customer service, and leadership tasks in a fast-paced environment.

The ideal candidate will have 5+ years of progressive admin/office management experience, strong MS Office skills, and the

Qualifications

• Associate degree in Business Administration, HR, Office Management, or related field; equivalent work experience may be substituted.
• Five or more years of progressive administrative or office management experience.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Strong organizational, analytical, and problem-solving skills.
• Ability to handle confidential and sensitive information with discretion.
• Excellent verbal and written communication skills.
• Ability to prioritize workloads and work independently with minimal supervision.
• Strong attention to detail and accuracy.
• Excellent customer service skills.

Responsibilities

• Coordinate and oversee daily office administrative operations.
• Serve as a primary point of contact for visitors, vendors, customers, and employees.
• Maintain company records, files, databases, and confidential documents.
• Assist with Area General Manager, Health and Safety, Operations, and Human Resources with administrative processes.
• Support onboarding activities, employee communications, and HR documentation.
• Prepare reports, spreadsheets, presentations, correspondence, and meeting materials.
• Schedule meetings, manage calendars, coordinate travel arrangements, and arrange company events as needed.
• Monitor office supply inventories and coordinate purchasing activities.
• Process invoices, expense reports, purchase orders, and related documentation.
• Assist leadership with special projects, process improvements, and administrative initiatives.
• Maintain compliance records and support audits, training documentation, and company programs.
• Develop and implement office procedures that improve efficiency and effectiveness.
• Maintain a professional and organized reception and office environment.
• Provide backup support for customer service, accounting, and human resources functions.
• Perform additional duties and special projects as assigned.

Job description

Integrated Power Services (IPS) is hiring a Senior Administrative Assistant to provide high-level administrative, operational, and organizational support across multiple departments. The role acts as a central resource for office operations, coordinating processes, maintaining records, and supporting HR, customer service, and leadership tasks in a fast-paced environment.

The ideal candidate will have 5+ years of progressive admin/office management experience, strong MS Office skills, and the