Senior Administrative Assistant

Integrated Power Services, LLC.; Burlington (NC); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

PTO

401k Employer Match

Bonus Incentives

Extensive Training & Career Dev

Tuition Reimbursement Program

Medical, Dental and Vision plans

EAP

And more!

Job summary

Integrated Power Services, LLC. (IPS) is seeking a Senior Administrative Assistant to provide advanced administrative, operational, and organizational support across multiple departments.

This role serves as the central resource for office operations, coordinating processes, maintaining records, supporting HR, customer service, and leadership functions in a fast-paced environment. The ideal candidate will have an associate degree, 5+ years of progressive administrative experience, and strong

Qualifications

• Associate degree in Business Administration, Human Resources, Office Management, or related field; equivalent work experience may be substituted.
• Five or more years of progressive administrative or office management experience.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Strong organizational, analytical, and problem-solving skills.
• Ability to handle confidential and sensitive information with discretion.
• Excellent verbal and written communication skills.
• Ability to prioritize workloads and work independently with minimal supervision.
• Strong attention to detail and accuracy.
• Excellent customer service skills.
• Ability to manage competing priorities and deadlines.
• Professional judgment and decision-making ability.
• Advanced document preparation and reporting skills.
• Strong interpersonal and relationship-building skills.
• Ability to maintain strict confidentiality.
• Continuous improvement mindset.

Responsibilities

• Coordinate and oversee daily office administrative operations.
• Serve as a primary point of contact for visitors, vendors, customers, and employees.
• Maintain company records, files, databases, and confidential documents.
• Assist with Area General Manager, Health and Safety, Operations, and Human Resources with administrative processes.
• Support onboarding activities, employee communications, and HR documentation.
• Prepare reports, spreadsheets, presentations, correspondence, and meeting materials.
• Schedule meetings, manage calendars, coordinate travel arrangements, and arrange company events as needed.
• Monitor office supply inventories and coordinate purchasing activities.
• Process invoices, expense reports, purchase orders, and related documentation.
• Assist leadership with special projects, process improvements, and administrative initiatives.
• Maintain compliance records and support audits, training documentation, and company programs.
• Develop and implement office procedures that improve efficiency and effectiveness.
• Maintain a professional and organized reception and office environment.
• Provide backup support for customer service, accounting, and human resources functions.
• Perform additional duties and special projects as assigned.

Skills

Microsoft Office Suite

Organizational skills

Analytical skills

Problem-solving

Discretion with confidential info

Verbal and written communication

Independent work

Attention to detail

Customer service skills

Multitasking

Education

Associate degree in Business Administration/HR/Office Management or related field

Bachelor's degree (preferred)

Tools

ERP systems

HRIS

Payroll systems

Accounting systems

Notary Public certification

Job description

Why IPS?

If you're searching for a place where you can grow, continue learning, and make a meaningful impact while still having time for the people and moments that matter most, welcome to Integrated Power Services! We believe your value extends far beyond your job title because the best work comes from people who feel supported, challenged, and fulfilled both professionally and personally. Here, you'll find opportunities to develop your career, work alongside exceptional teammates, and be part of a culture that recognizes that your life is worth just as much as your work—if not more. Because when people thrive, businesses thrive. If that sounds like the kind of place you've been looking for, we invite you to join us!

Benefits:

• Paid Time Off (PTO)
• 401k Employer Match
• Bonus Incentives
• Extensive Training & Career Development Programs
• Tuition Reimbursement Program
• Medical, Dental and Vision plans
• Employee Assistance Program (EAP)
• And more!

Responsibilities & Expectations:

The Senior Administrative Assistant provides advanced administrative, operational, and organizational support across multiple departments. This position serves as a central resource for office operations, coordinating administrative processes, maintaining business records, supporting HR, customer service, and leadership functions, and ensuring the efficient day-to-day operation of the office. The role requires exceptional organizational skills, independent judgment, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

• Coordinate and oversee daily office administrative operations.
• Serve as a primary point of contact for visitors, vendors, customers, and employees.
• Maintain company records, files, databases, and confidential documents.
• Assist with Area General Manager, Health and Safety, Operations, and Human Resources with administrative processes.
• Support onboarding activities, employee communications, and HR documentation.
• Prepare reports, spreadsheets, presentations, correspondence, and meeting materials.
• Schedule meetings, manage calendars, coordinate travel arrangements, and arrange company events as needed.
• Monitor office supply inventories and coordinate purchasing activities.
• Process invoices, expense reports, purchase orders, and related documentation.
• Assist leadership with special projects, process improvements, and administrative initiatives.
• Maintain compliance records and support audits, training documentation, and company programs.
• Develop and implement office procedures that improve efficiency and effectiveness.
• Maintain a professional and organized reception and office environment.
• Provide backup support for customer service, accounting, and human resources functions.
• Perform additional duties and special projects as assigned.

Qualifications and Competencies:

• Associate degree in Business Administration, Human Resources, Office Management, or related field; equivalent work experience may be substituted.
• Five or more years of progressive administrative or office management experience.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Strong organizational, analytical, and problem-solving skills.
• Ability to handle confidential and sensitive information with discretion.
• Excellent verbal and written communication skills.
• Ability to prioritize workloads and work independently with minimal supervision.
• Strong attention to detail and accuracy.
• Excellent customer service skills.
• Ability to manage competing priorities and deadlines.
• Professional judgment and decision-making ability.
• Advanced document preparation and reporting skills.
• Strong interpersonal and relationship-building skills.
• Ability to maintain strict confidentiality.
• Continuous improvement mindset.

Preferred Qualifications

• Bachelor's degree in Business Administration or related field.
• Experience supporting multiple departments in a manufacturing, industrial, or service environment.
• Experience with ERP, HRIS, payroll, or accounting systems.
• Notary Public certification.
• Project coordination or office management experience.

You'll thrive at IPS if you…

• Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
• Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
• Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
• Have an entrepreneurial spirit. You're proactive, innovative, and thrive in a fast-paced environment.
• Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
• Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are:

At IPS, we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 40,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations.

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.