Senior Administrative Assistant - Operations & HR Support

Integrated Power Services, LLC.; Burlington (NC); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

PTO

401k Employer Match

Bonus Incentives

Extensive Training & Career Dev

Tuition Reimbursement Program

Medical, Dental and Vision plans

EAP

And more!

Job summary

Integrated Power Services, LLC. (IPS) is seeking a Senior Administrative Assistant to provide advanced administrative, operational, and organizational support across multiple departments.

This role serves as the central resource for office operations, coordinating processes, maintaining records, supporting HR, customer service, and leadership functions in a fast-paced environment. The ideal candidate will have an associate degree, 5+ years of progressive administrative experience, and strong

Qualifications

• Associate degree in Business Administration, Human Resources, Office Management, or related field; equivalent work experience may be substituted.
• Five or more years of progressive administrative or office management experience.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Strong organizational, analytical, and problem-solving skills.
• Ability to handle confidential and sensitive information with discretion.
• Excellent verbal and written communication skills.
• Ability to prioritize workloads and work independently with minimal supervision.
• Strong attention to detail and accuracy.
• Excellent customer service skills.
• Ability to manage competing priorities and deadlines.
• Professional judgment and decision-making ability.
• Advanced document preparation and reporting skills.
• Strong interpersonal and relationship-building skills.
• Ability to maintain strict confidentiality.
• Continuous improvement mindset.

Responsibilities

• Coordinate and oversee daily office administrative operations.
• Serve as a primary point of contact for visitors, vendors, customers, and employees.
• Maintain company records, files, databases, and confidential documents.
• Assist with Area General Manager, Health and Safety, Operations, and Human Resources with administrative processes.
• Support onboarding activities, employee communications, and HR documentation.
• Prepare reports, spreadsheets, presentations, correspondence, and meeting materials.
• Schedule meetings, manage calendars, coordinate travel arrangements, and arrange company events as needed.
• Monitor office supply inventories and coordinate purchasing activities.
• Process invoices, expense reports, purchase orders, and related documentation.
• Assist leadership with special projects, process improvements, and administrative initiatives.
• Maintain compliance records and support audits, training documentation, and company programs.
• Develop and implement office procedures that improve efficiency and effectiveness.
• Maintain a professional and organized reception and office environment.
• Provide backup support for customer service, accounting, and human resources functions.
• Perform additional duties and special projects as assigned.

Skills

Microsoft Office Suite

Organizational skills

Analytical skills

Problem-solving

Discretion with confidential info

Verbal and written communication

Independent work

Attention to detail

Customer service skills

Multitasking

Education

Associate degree in Business Administration/HR/Office Management or related field

Bachelor's degree (preferred)

Tools

ERP systems

HRIS

Payroll systems

Accounting systems

Notary Public certification

Job description

Integrated Power Services, LLC. (IPS) is seeking a Senior Administrative Assistant to provide advanced administrative, operational, and organizational support across multiple departments.

This role serves as the central resource for office operations, coordinating processes, maintaining records, supporting HR, customer service, and leadership functions in a fast-paced environment. The ideal candidate will have an associate degree, 5+ years of progressive administrative experience, and strong