Senior Administrative Lead, Finance & Events

University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 55,000; Full time

Job summary

University of Texas at Austin’s Red McCombs School of Business seeks a Senior Administrative Associate to ensure departmental operations and logistics for high-quality events. The role supports the Finance department, manages purchasing, calendars, and front-desk activities for faculty, staff, and students.

The position emphasizes efficient event planning, vendor management, and collaborative teamwork within a dynamic academic environment on UT Austin's Main Campus.

Qualifications

• Bachelor's degree and at least three years of coordinating or administering programs; or seven years with a High School Diploma/GED.
• Demonstrated ability to manage complex calendars, coordinate meetings and events, organize logistics, and support multiple priorities.
• Strong written and verbal communication skills with faculty, staff, students, and stakeholders.
• Excellent organizational skills, detail-oriented, able to track deadlines and maintain records.
• Ability to work in a small team and handle independent responsibilities with limited supervision.

Responsibilities

• Initiate purchases, payments, contracts and Purchase Orders; process vendor payments and travel reimbursements.
• Coordinate department events and seminar series from planning to execution.
• Oversee front desk operations, manage inquiries, supplies, and room reservations.
• Coordinate faculty recruiting logistics and assist with promotions, awards, and annual reviews.
• Support PhD program activities and partner with affiliated centers on training and procedures.

Skills

Calendar management

Event planning

Communication

Team collaboration

Office software

Education

Bachelor's degree

Tools

MS Word

Excel

Outlook

Job description

University of Texas at Austin’s Red McCombs School of Business seeks a Senior Administrative Associate to ensure departmental operations and logistics for high-quality events. The role supports the Finance department, manages purchasing, calendars, and front-desk activities for faculty, staff, and students.

The position emphasizes efficient event planning, vendor management, and collaborative teamwork within a dynamic academic environment on UT Austin's Main Campus.