Senior Administrative Associate — Finance & Events (Austin)

The University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 55,000; Full time

Job summary

The University of Texas at Austin’s Red McCombs School of Business seeks a Senior Administrative Associate to support the Finance department with calendar management, travel arrangements, purchasing, and event coordination.

Based on UT Austin Main Campus, this 40-hour, non-exempt position offers a starting salary of $50,000 to $55,000 depending on qualifications, with opportunities to contribute to high-profile events and department operations.

Qualifications

• Bachelor’s degree and at least three years of experience coordinating or administering programs; or seven years of experience with a High School Diploma/GED.
• Demonstrated ability to manage complex calendars, coordinate meetings and events, organize logistics.
• Strong written and verbal communication skills with faculty, staff, and students.

Responsibilities

• Purchase orders, vendor payments, and travel reimbursements; set up vendors as needed.
• Coordinate department events from venues to catering and guest lists.
• Oversee front desk operations, answer inquiries, manage supplies and records.
• Support faculty recruiting logistics and annual reviews; assist with special projects.

Skills

Calendar management

Event coordination

Budgeting and purchasing

Communication skills

Teamwork

Education

Bachelor's degree

High School Diploma/GED + 7 years experience

Tools

MS Word

Excel

Outlook

Job description

The University of Texas at Austin’s Red McCombs School of Business seeks a Senior Administrative Associate to support the Finance department with calendar management, travel arrangements, purchasing, and event coordination.

Based on UT Austin Main Campus, this 40-hour, non-exempt position offers a starting salary of $50,000 to $55,000 depending on qualifications, with opportunities to contribute to high-profile events and department operations.