Senior Administrative Lead — Environmental Epidemiology

State-of-Missour

Jefferson City (MO)

On-site

USD 42,000 - 52,000

Full time

5 days ago

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Job summary

The State of Missouri is seeking an Administrative Support Specialist to oversee office operations and provide varied support to bureau management in Jefferson City. The role involves coordinating projects, tracking deadlines, processing documents, assisting with travel arrangements, and ensuring smooth daily clerical functions within the Bureau of Environmental Epidemiology.

Eligible applicants have a HS diploma or GED and at least 3 years of relevant experience, with strong

Qualifications

HS diploma or GED required with at least 3 years of relevant experience.
Proficient in Word, Excel, PowerPoint, Outlook; ability to learn specialized software.

Responsibilities

Oversee office operations to ensure efficient clerical support to bureau management.
Provide support, technical assistance and oversight to an Administrative Support Assistant.
Coordinate and track multiple projects with due dates.
Manage Fiscal Notes flow and ensure deadlines are met.
Proof documents, memos and bureau policies; track documents through approval.
Assist with business travel arrangements including lodging and registrations.
Answer main line and route inquiries to appropriate programs.
Schedule meetings and prepare applicable documents.
Attend bureau budget and management meetings.
Process expense reports and purchase requests; manage fixed asset inventory.
Support confidential processing of personnel information.