Lead Administrative Support Assistant (4809038)

State-of-Missour; Jefferson City (MO); On-site; USD 42,000 - 52,000; Full time

Job summary

The State of Missouri is seeking an Administrative Support Specialist to oversee office operations and provide varied support to bureau management in Jefferson City. The role involves coordinating projects, tracking deadlines, processing documents, assisting with travel arrangements, and ensuring smooth daily clerical functions within the Bureau of Environmental Epidemiology.

Eligible applicants have a HS diploma or GED and at least 3 years of relevant experience, with strong

Qualifications

• HS diploma or GED required with at least 3 years of relevant experience.
• Proficient in Word, Excel, PowerPoint, Outlook; ability to learn specialized software.

Responsibilities

• Oversee office operations to ensure efficient clerical support to bureau management.
• Provide support, technical assistance and oversight to an Administrative Support Assistant.
• Coordinate and track multiple projects with due dates.
• Manage Fiscal Notes flow and ensure deadlines are met.
• Proof documents, memos and bureau policies; track documents through approval.
• Assist with business travel arrangements including lodging and registrations.
• Answer main line and route inquiries to appropriate programs.
• Schedule meetings and prepare applicable documents.
• Attend bureau budget and management meetings.
• Process expense reports and purchase requests; manage fixed asset inventory.
• Support confidential processing of personnel information.

Skills

MS Office proficiency

Administrative support

Attention to detail

Education

High School Diploma or GED

Job description

Job Location: This position will be located at 930 Wildwood Dr., Jefferson City, MO 65109.

Why you’ll love this position:

This position will support the Bureau of Environmental Epidemiology. Our Bureau’s work is meaningful for keeping people healthy and safe from environmental hazards. You will work in a team environment that maintains positive working relationships and conducts duties with courtesy and respect. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• Oversee office operations to ensure effective and efficient clerical support to bureau management.
• Provide support, technical assistance and oversight to an Administrative Support Assistant.
• Coordinate and track multiple projects, including establishing and/or monitoring due dates.
• Managing the flow of Fiscal Notes for the bureau, which includes tracking and making sure deadlines are met.
• Proof documents, letters, memos and bureau policies as well as track documents through the approval process.
• Assist with business travel which includes, lodging, car reservations, conference registrations etc.
• Answer the main line and route to the appropriate program.
• Schedule meetings and prepare applicable documents.
• Attend bureau budget meetings and management meetings.
• Process expense reports, purchase requests, and manage fix asset inventory.
• Support the confidential processing of personnel information.

Minimum Qualifications

• Graduate with a High School Diploma or High School Equivalency.
• Minimum 3 years relevant experience (substitutions allowed).
• Excellent skills with standard office software (Word, Excel, PowerPoint, Outlook, etc.) with the ability to learn specialized software systems.

Lack of post‑secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Tony Pierce, Bureau Chief, [e-mail] or call [phone]