Senior Administrative & Data Coordinator

City of Upland; Upland (CA); On-site; USD 54,000 - 76,000; Full time

Job summary

City of Upland is seeking a highly organized administrative professional to support team operations and keep processes running smoothly. The role is detail-oriented and requires proactive multitasking with accuracy and efficiency.

The ideal candidate will have strong communication, Excel, budgeting, and proofreading skills, along with a positive attitude and commitment to excellent service. Join a team-focused environment with opportunities to work closely with leadership.

Qualifications

• Experience in data management, budgeting, and administrative support.
• Strong Excel skills and proficiency with office software.
• Excellent proofreading and document preparation abilities.
• Public agency familiarity and ability to handle confidential information.

Responsibilities

• Organize division spreadsheets and databases for research and management reports.
• Address inquiries and coordinate with vendors, contractors, and other agencies.
• Prepare budget worksheets, track accounts, and coordinate procurement of supplies.
• Compose, edit, and process reports, correspondence, and legal statements.
• Prepare surveys, conduct studies, and recommend actions based on findings.
• Manage time and attendance records, maintain files, and verify adjustments.
• Oversee contract payments, invoices, petty cash, and reconciliation forms.
• Prepare meeting agendas, take minutes, and represent the division in meetings.
• Ensure compliance with safety rules and regulations.
• Perform additional duties as assigned.

Job description

City of Upland is seeking a highly organized administrative professional to support team operations and keep processes running smoothly. The role is detail-oriented and requires proactive multitasking with accuracy and efficiency.

The ideal candidate will have strong communication, Excel, budgeting, and proofreading skills, along with a positive attitude and commitment to excellent service. Join a team-focused environment with opportunities to work closely with leadership.