Program Support Coordinator

COMMUNICATIONS RESOURCE; Alexandria (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

CRI is seeking a Program Support Coordinator to support a 50+ person team. The role emphasizes organization, proactive problem solving, and timely logistics management for government and commercial programs.

Ideal candidates have 2-3 years of administrative experience and strong written and verbal communication. On-site work in Alexandria, VA with standard hours and a strict attention to detail is expected.

Qualifications

• 2-3 years of administrative experience supporting a management team.
• Strong written and verbal communication skills.
• Candidate should be organized, detail oriented and proactive.

Responsibilities

• Providing coordination and logistics duties, including travel coordination, scheduling, and pre-deployment activities for travelers.
• Drafting, proofreading, editing and coordinating documents such as instructions, spreadsheets, presentations and reports.
• Ensuring itineraries are secured and approvals obtained at least 24 hours prior to departure.
• Updating the resource schedule/calendar and reporting travel status to management.
• Providing post-travel support and ensuring documentation is complete.
• Administrative support duties including copying, editing, budgeting, and managing SharePoint.
• Meeting support with agenda development, scheduling, and minutes; developing presentations and action items.

Skills

Administrative experience

Communication skills

Detail oriented

Independent worker

Team collaboration

Tools

Microsoft Office

SharePoint

Job description

At CRI, we are more than a workplace — we are a mission-driven, forward-thinking team shaping the future of secure and efficient operations across government and commercial sectors. As a minority-owned and Woman-Owned Small Business (WOSB) with over 30 years of experience, we specialize in delivering enterprise management systems, integrated physical and cybersecurity solutions and cutting-edge IT services, that elevate performance and ensure compliance. We thrive on innovation, collaboration, and continuous improvement, offering exciting opportunities to develop and deploy transformative technologies that support national and global organizations.

CRI has an immediate opening for aProgram Support Coordinator to join our team. Ideal candidates will have 2-3 years of administrative experience supporting a management team.This position supports a team of over 50 personnel and directly affects the progress of the overall program. Ideal candidates will be organized, detail oriented and proactive. Candidate should seek out solutions to issues, and ensure program logistics and travel coordination tasks are dealt with in a timely manner and delivered error-free.

Must possess at least an Active Secret Government Clearance

Must report on-site to Alexandria, VA

Core work hours are 8:30 am – 5:30 pm Monday - Friday (excluding Federal Government holidays)

All applicants should possess the following:

• Ability to work well under constantly changing deadlines and priorities
• Work with minimal supervision
• Work independently within established processes and guidelines
• Communicate with employees, peers, operations leadership and vendors/suppliers
• Strong written and verbal communication skills
• Attention to detail, ability to prioritize and deliver polished products is a must
• Must possess the ability to work independently and on a team
• Ability to effectively interact with members of the management team and staff

• Experience with Government customers preferred

• Must be proficient with use of Microsoft Office products (Word, Excel, PowerPoint, SharePoint, etc.)

• Draft, proofread, edit and coordinate documents such as instructions, spreadsheets, presentations and reports

Some responsibilities & requirements will include:

Providing coordination and logistics duties, which may include but are not limited to:

• Travel coordination, logistics and scheduling
• Coordinating all pre-deployment activities for travelers supporting the program (to include but not limited to: obtaining credits cards for travel, COVID tests, obtaining visas, physicals, clearance authorizations, etc.)
• Draft, proofread, edit and coordinate documents such as instructions, spreadsheets, presentations and reports
• Ensuring travelers itineraries are secured and all approvals obtained no less than 24 hours prior to departure
• Updating the resource schedule/calendar to notify management of which employees are on travel
• Providing Post- travel support to the program including obtaining travel receipts, and ensuring all documentation is complete.

Providing administrative support duties, which may include but are not limited to:

• Copying, editing, basic document drafting, review and finalization
• Logistics coordination and scheduling
• Compiling weekly reports for management team
• Tracking check-ins, training, certifications, and deliverables
• Office supply tracking/budgeting
• Managing SharePoint
• Support new work stream and strategic plan implementation

Providing meeting support to include but not limited to:

• Agenda development, scheduling, meeting minutes
• Developing presentations and action item follow-up