Senior Administrative Coordinator, Transformation Office

Northern Trust; Chicago (IL); On-site; USD 53,000 - 79,000; Full time

Job summary

Northern Trust in Chicago is seeking an proactive Administrative support professional for the Transformation Office. You will manage calendars, schedule meetings, arrange travel, process expenses, and help coordinate team activities.

You will create and format presentations and reports, handle invoices, assist with events, and act as a point of contact for internal stakeholders while identifying ways to improve efficiency.

Qualifications

• 2-5 years of administrative, executive assistant, coordinator, or business support experience.
• Experience supporting multiple stakeholders preferred.
• Financial services experience is beneficial but not required.

Responsibilities

• Provides administrative support to Transformation Office leaders, including calendar management, meeting scheduling, travel arrangements, expense processing, and other administrative activities.
• Coordinates team meetings, workshops, and events, including logistics, materials, and follow-up activities.
• Creates, edits, and formats presentations, reports, spreadsheets, and communications.
• Processes invoices, expense reports, purchase requests, and office supply orders.
• Assists with arranging travel, conference registrations, and department events.
• Supports preparation of meeting agendas, notes, and action-item tracking.
• Acts as a point of contact for internal stakeholders and coordinates requests across the Transformation Office.
• Identifies opportunities to improve administrative processes and team efficiency.

Skills

Organizational skills

Time management

Communication skills

MS Office

Meeting scheduling

Travel arrangements

Confidential information handling

Client-service mindset

Tools

Outlook

Teams

PowerPoint

Excel

Word

Microsoft Office

Job description

Northern Trust in Chicago is seeking an proactive Administrative support professional for the Transformation Office. You will manage calendars, schedule meetings, arrange travel, process expenses, and help coordinate team activities.

You will create and format presentations and reports, handle invoices, assist with events, and act as a point of contact for internal stakeholders while identifying ways to improve efficiency.