Senior Administrative Coordinator, Process Development

Zohorecruit; Santa Monica (CA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical

Paid Sickleave

401K

Job summary

Zohorecruit seeks an Administrative Coordinator III for our client in Santa Monica, CA. This long-term contract role supports senior leaders with calendars, communications, onboarding/offboarding, and program administration.

Responsibilities include coordinating meetings, travel, and expenses; preparing materials; and improving processes. Requires strong organization, discretion, and MS 365 tools proficiency.

Qualifications

• Bachelor’s degree or equivalent experience preferred.

Responsibilities

• Manage complex calendars, meetings, travel, and expenses for senior leaders.
• Coordinate leadership meetings, agendas, action items, and follow-ups.
• Support presentations, team communications, announcements, and events.
• Coordinate onboarding/offboarding and organizational changes.
• Maintain org charts, distribution lists, SharePoint repositories, and administrative records.
• Support cross-functional meetings and all-hands events.
• Act as liaison between leaders, employees, contractors, and business partners.
• Improve administrative processes and workflows.

Skills

Executive support

Organizational skills

Communication

Education

Bachelor’s degree or equivalent experience

Tools

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

Zohorecruit seeks an Administrative Coordinator III for our client in Santa Monica, CA. This long-term contract role supports senior leaders with calendars, communications, onboarding/offboarding, and program administration.

Responsibilities include coordinating meetings, travel, and expenses; preparing materials; and improving processes. Requires strong organization, discretion, and MS 365 tools proficiency.