Executive Administrative Coordinator – Division Support

Socket.dev; Baton Rouge (LA); On-site; USD 50,000 - 70,000; Full time

Job summary

Westwood Professional Services, Inc. in Baton Rouge, LA seeks a Senior Administrative Coordinator to join our team. The successful candidate will support the Division Leader and leadership team, help implement company-wide initiatives, manage data tasks, and coordinate events.

This role emphasizes organization, confidentiality, and proactive communication across the division. The candidate should have 5+ years of administrative support experience, a bachelor’s degree or equivalent, and strong MS

Qualifications

• Bachelor’s degree or equivalent job-related experience.
• Ability to manage confidential information.
• Experience providing administrative support to senior leaders.
• Proficiency with Microsoft Office products.

Responsibilities

• Provide administrative support to the Division Leader and other leaders within the division.
• Collaborate with other Division Administrative Coordinators and Corporate Service representatives on initiatives and data tasks.
• Communicate division standards and processes to the administration team.
• Provide administrative training to the division team.
• Facilitate the flow of financial information to leadership.
• Support division communications and information platforms.
• Assist in travel arrangements for leadership and team members.
• Prepare meeting agendas and take notes for division meetings.
• Assist in planning division events.
• Support marketing and pursuit efforts as needed.
• Manage calendars and track organizations/events.
• Complete Expense Reports.

Skills

Detail-oriented

Organized

Effective communication

Confidential information handling

Microsoft Office

Adaptability in pace

Autonomous prioritization

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Westwood Professional Services, Inc. in Baton Rouge, LA seeks a Senior Administrative Coordinator to join our team. The successful candidate will support the Division Leader and leadership team, help implement company-wide initiatives, manage data tasks, and coordinate events.

This role emphasizes organization, confidentiality, and proactive communication across the division. The candidate should have 5+ years of administrative support experience, a bachelor’s degree or equivalent, and strong MS