Senior Administrative Coordinator

Socket.dev; Baton Rouge (LA); On-site; USD 50,000 - 70,000; Full time

Job summary

Westwood Professional Services, Inc. in Baton Rouge, LA seeks a Senior Administrative Coordinator to join our team. The successful candidate will support the Division Leader and leadership team, help implement company-wide initiatives, manage data tasks, and coordinate events.

This role emphasizes organization, confidentiality, and proactive communication across the division. The candidate should have 5+ years of administrative support experience, a bachelor’s degree or equivalent, and strong MS

Qualifications

• Bachelor’s degree or equivalent job-related experience.
• Ability to manage confidential information.
• Experience providing administrative support to senior leaders.
• Proficiency with Microsoft Office products.

Responsibilities

• Provide administrative support to the Division Leader and other leaders within the division.
• Collaborate with other Division Administrative Coordinators and Corporate Service representatives on initiatives and data tasks.
• Communicate division standards and processes to the administration team.
• Provide administrative training to the division team.
• Facilitate the flow of financial information to leadership.
• Support division communications and information platforms.
• Assist in travel arrangements for leadership and team members.
• Prepare meeting agendas and take notes for division meetings.
• Assist in planning division events.
• Support marketing and pursuit efforts as needed.
• Manage calendars and track organizations/events.
• Complete Expense Reports.

Skills

Detail-oriented

Organized

Effective communication

Confidential information handling

Microsoft Office

Adaptability in pace

Autonomous prioritization

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Description

Westwood Professional Services, Inc. is seeking an Senior Administrative Coordinator to join our team in our Baton Rouge, LA office. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. The Administrative Coordinator is responsible for supporting administrative initiatives and assisting the division's leadership team. The Administrative Coordinator ensures the efficient operation and coordination of administrative functions as directed by the Division Leader.

Requirements

• Provide administrative support to the Division Leader and other leaders within the division.
• Collaborate with other Division Administrative Coordinators and Corporate Service representatives as needed to implement company-wide initiatives, business support activities, data management tasks, data validation activities, and training.
• Communicate division administrative standards and processes to the administration team within the division.
• Provide administrative training to the division administration team.
• Facilitate the flow of financial information from the Division leader to the division leadership team.
• Support division communication and information management platforms.
• Assist in travel accommodations and logistics for the Division Leader and other team members.
• Prepare meeting agendas and take meeting notes for division meetings.
• Assist in planning division events.
• Support marketing and pursuit efforts and other business development initiatives as needed.
• Other administrative tasks as directed, but not limited to:
• Manage calendar (set appointments, coordinate calendars with others.
• Track organizations and events for the executive team.
• Complete Expense Reports.

Required Skills

• Detail-oriented and very organized.
• Adapt to ever-changing work environments.
• Ability to communicate effectively with employees at all levels of the organization.
• Handle confidential and non-routine information.
• Proficient in Microsoft Office products.
• Able to work in a fast-paced environment.
• Capacity to independently manage multiple assignments, determine and set job priorities, and work with limited/direct supervision.

Required Experience

• 5+ years of administrative/executive support.
• Requires bachelor’s degree or equivalent job-related experience.

Preferred Experience

• Experience working with C suite staff.

About Westwood Professional Services, Inc. (Westwood):

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve. Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative "One Team" mentality yields superior outcomes in everything we do. We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world:

In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide. Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We believe that diverse backgrounds strengthen our business.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.