Senior Administrative Coordinator — Events & Data

Kaiser Permanente; Riverside (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

Kaiser Permanente in Riverside, CA is seeking an administrative support professional to help with information maintenance, drafting presentations, and routine correspondence. The role includes coordinating meetings for directors, assisting in event planning, and managing basic data and documentation retention policies.

The position emphasizes collaboration, discretion with confidential information, and adaptability to changing priorities while supporting department managers and teams.

Qualifications

• Minimum one (1) year of experience in Communications, Business, Health Care, or a directly related field.
• High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.
• Associate's degree in Communications, Business, Health Care, or related field preferred.

Responsibilities

• Pursues effective peer relationships within and across teams to obtain and share resources and information.
• Follows instructions to complete routine and non-routine work assignments with limited supervision.
• Assists with information dissemination by drafting presentations, reports, and other deliverables with minimal direction; handles confidential documents with discretion.
• Maintains workflow by assisting in the resolution of routine requests and issues from department managers; supports assignment priorities and deadlines.
• Assists with event coordination by scheduling meetings for directors and teams, supporting meeting facilitation, and coordinating rooms and equipment.
• Assists with event execution by arranging small-scale events, organizing travel for department head and staff, and taking meeting minutes.

Skills

Ambiguity/Uncertainty Management

Attention to Detail

Communication

Critical Thinking

Decision Making

Dependability

Diversity, Equity, and Inclusion | DEI

Problem Solving

Teamwork

Organizational Savvy

Health Care Industry

Education

High School Diploma or GED

Associate's degree in Communications, Business, Health Care, or related field

Tools

PowerPoint

Job description

Kaiser Permanente in Riverside, CA is seeking an administrative support professional to help with information maintenance, drafting presentations, and routine correspondence. The role includes coordinating meetings for directors, assisting in event planning, and managing basic data and documentation retention policies.

The position emphasizes collaboration, discretion with confidential information, and adaptability to changing priorities while supporting department managers and teams.