Senior Administrative & Coordination Specialist

HunaTek Government Solutions; Washington (District of Columbia); On-site; USD 75,000 - 125,000; Full time

Benefits offered by this job

Disability insurance

401(k) with company match

Paid time off & holidays

Tuition and career development support

Office health benefits

Job summary

HunaTek Government Solutions is seeking a Level II Special Assistant to provide advanced administrative, coordination, and communications support for the Department of State contract with the Bureau of Consular Affairs in Washington, DC. The role focuses on monitoring assignments, routing correspondence, and ensuring timely information flow among CA leadership and U.S.

government partners. The candidate will manage SharePoint, meetings, and compliance with Department standards, while supporting

Qualifications

• US citizen with minimum SECRET clearance.
• Five or more years’ experience in federal government or large organizations.
• Bachelor’s degree required; Master’s preferred.
• Proficient in SharePoint and MS Office suite.

Responsibilities

• Monitor assignments, deadlines, and deliverables with CA staff.
• Review and organize memos, papers, notes, and reports with routing recommendations.
• Track clearances and report delays to government personnel.
• Maintain SharePoint and communications tools; train users.
• Coordinate meetings and administrative activities across CA leadership and bureaus.
• Proofread and ensure documents meet Department guidance before clearance.
• Support HR-related onboarding, hiring logistics, and personnel actions.
• Prepare weekly activity inputs and manage internal inquiries routing.

Education

Bachelor's degree

Master's degree

Tools

SharePoint

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

HunaTek Government Solutions is seeking a Level II Special Assistant to provide advanced administrative, coordination, and communications support for the Department of State contract with the Bureau of Consular Affairs in Washington, DC. The role focuses on monitoring assignments, routing correspondence, and ensuring timely information flow among CA leadership and U.S.

government partners. The candidate will manage SharePoint, meetings, and compliance with Department standards, while supporting