Security-Cleared Special Assistant II - Policy & Coordination

HunaTek; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Disability insurance

401(k) plan

Paid time off & holidays

Tuition & career development

Voluntary benefits

Job summary

HunaTek is seeking a Level II Special Assistant to provide advanced administrative, coordination, and communications support for our Department of State contract with the Bureau of Consular Affairs in Washington, DC.

The role monitors deadlines, routes department correspondence, tracks clearances, maintains SharePoint, coordinates meetings, and supports CA leadership and stakeholders to ensure timely information flow. It is contingent upon contract award.

Qualifications

• Must be a U.S. citizen and possess and maintain a minimum SECRET clearance.
• Five or more years’ experience working in federal government or other large organizations in governmental affairs preferred.
• Master’s degree preferred; Bachelor’s Degree required in any field.
• Proficient knowledge of SharePoint and Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).
• Strong organizational, interpersonal, coordination, and communication skills.
• Ability to develop and apply advanced methods for organizational performance support, strategic planning, and interact with high-level government officials.
• Excellent customer service skills, including needs assessments, meeting quality standards, and evaluating customer satisfaction.
• Ability to interpret and analyze laws, rules, and regulations and apply complex regulatory materials.
• Ability to work independently and collaboratively to effectively interact with personnel at all levels.
• Ability to learn new systems and applications quickly.
• Ability to maintain composure and objectivity in stressful situations and when handling multiple inquiries.
• Experience working in a fast-paced, high-pressure environment.

Responsibilities

• Collaborate with CA’s Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables.
• Review and organize incoming Department memos, policy papers, press guidance, media notes, outreach toolkits, congressional reports and more; prepare routing recommendations based on established Government criteria.
• Track status of requisite clearances; provide reminders and report potential delays to Government personnel to support timely responses and deadlines.
• Conform to required style guides and pivot between different entities and branding guidelines.
• Work closely with the CA Front Office and other CA directorates to ensure timely flow of information and coordination on policy initiatives.
• Proofread documents for accuracy; ensure uniformity according to CA/P guidance before submission for clearances.
• Coordinate timely paper and clearances for media, press guidance, talking points, and congressional engagement.
• Process incoming/outgoing materials; compose letters; prepare public presentation outlines; develop standard form letters.

Skills

SharePoint

Microsoft Office

Coordination

Communication

Organizational skills

Education

Bachelor's Degree

Master's degree

Tools

Excel

Word

PowerPoint

Access

Job description

HunaTek is seeking a Level II Special Assistant to provide advanced administrative, coordination, and communications support for our Department of State contract with the Bureau of Consular Affairs in Washington, DC.

The role monitors deadlines, routes department correspondence, tracks clearances, maintains SharePoint, coordinates meetings, and supports CA leadership and stakeholders to ensure timely information flow. It is contingent upon contract award.