Senior Program Analyst III — Contract Administration

Socket.dev; Washington (District of Columbia); On-site; USD 110,000 - 140,000; Full time

Job summary

HunaTek is seeking a Program Analyst III (Contract Administrator) to assist the COR in coordinating contract task orders from proposal through close-out, ensuring compliance with regulations and policies. The role requires daily in-office support in Washington, DC, with travel to sub-Saharan Africa as needed.

The ideal candidate has a TOP SECRET clearance, advanced degree or experience, and strong skills in Excel, SharePoint, and contract management.

Qualifications

• U.S. Citizenship required.
• Requires a TOP SECRET Security Clearance prior to onboarding.
• Master’s Degree or equivalent with five (5) years of relevant professional experience; or Bachelor’s Degree or equivalent with three (3) years of relevant professional experience.
• Minimum of three (3) years logistics experience.
• At least three (3) years experience managing complex, multi-task projects requiring interpersonal, customer service, writing, analytical, problem-solving, and computer skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong multi-tasking and organizational skills with the ability to prioritize work and meet deadlines.
• Excellent interpersonal and customer service skills.
• Demonstrated strong written and oral communication skills.
• Ability to handle complexity and highly detailed responsibilities effectively.
• Experience working collaboratively with others and providing excellent customer service.
• Skill in managing multiple concurrent activities of varying complexity, including shifting priorities and short turnaround times.

Responsibilities

• Assist the Contracting Officer Representative (COR) in administrative coordination of contract task orders from proposal stage to project close-out in accordance with relevant regulations.
• Organize Contracts Management folders in SharePoint to maintain easy access and version control.
• Review invoices through the online Invoice Processing Platform (IPP) and periodically audit invoices and billing for compliance with existing contracts; follow up and resolve discrepancies.
• Develop and maintain a Compliance Calendar or tracking system in Excel for contractual reporting due dates, including contract renewals, registrations, and action items.
• Support AF Executive Office and AF Assistance Enterprise with market research on products, equipment, and suppliers as needed.
• Maintain complete and accurate contract files in accordance with applicable regulations using eFiling in ILMS to facilitate internal administration and audits.
• Stay current with procurement policies, including end-of-year funding deadlines and customer contract policies and Acquisition Manuals.
• Maintain liaison with operations and funding experts across functional areas to ensure smooth coordination.
• Inform Bureau of African Affairs (AF) staff and recommend strategies to optimize the use of foreign assistance resources at country, regional, and global levels.
• Research and provide oral and written briefings, memos, talking points, and analytical products for AF leadership, Department offices, U.S. embassies, Public Diplomacy Officers, and interagency representatives.
• Identify, recommend, and support development of new programs aligned with AF’s strategic objectives.
• Implement innovative approaches to improve efficiency of A/EX program management and reduce administrative burdens for U.S. embassies and foreign assistance recipients.
• Assist AF/EX in developing Standard Operating Procedures (SOPs) for project management life cycle phases including initiation, planning (e.g., NOFO, SOW), execution, and closure.
• Track and analyze political, economic, humanitarian, and security developments in sub-Saharan Africa to inform program development and strategic alignment.
• Support budget planning for AF, including preparation of foreign assistance materials such as Congressional notifications, allocation requests, and operational plans.
• Organize and participate in strategy and portfolio reviews to assess impact and performance of AF programs.
• Develop and support U.S. Government and international coordination mechanisms and strategic program planning.
• Advise AF/EX on synchronizing programs with other U.S. Government and international efforts to enhance planning, management, and oversight.
• Coordinate with program practitioners to develop whole-of-government approaches for achieving immediate, medium-term, and long-term objectives.
• Travel periodically to sub-Saharan Africa to enhance program coordination with U.S. embassy representatives and conduct site visits.
• Use State Department and interagency databases to track funding and inform foreign assistance decision-making for AF.
• Plan, coordinate, and execute a wide range of events including conferences, town halls, senior-level briefings, interagency meetings, and official representational functions.
• Manage all event logistics such as venue selection, audio-visual setup, catering, transportation, and security clearance requirements.
• Develop and distribute event agendas, invitations, and post-event summaries in coordination with relevant stakeholders.
• Serve as point of contact for event vendors, contractors, and facility managers; negotiate contracts and ensure compliance with Department policies and budgets.
• Maintain event calendars, track RSVPs, attendance, and participation metrics; provide post-event assessments and recommendations.
• Conduct research and analysis on operational and administrative processes; identify inefficiencies and recommend improvements.
• Monitor and track action items, deadlines, and deliverables across multiple projects; provide status updates to supervisors and stakeholders.
• Assist in tracking expenditures and ensure compliance with applicable regulations.
• Build and maintain effective working relationships with counterparts across bureaus, posts, interagency partners, and external organizations.
• Represent the office in working groups, planning committees, and coordination meetings related to logistics and operational support.
• Attend bureau, office, and team meetings as required.
• Travel to locations in sub-Saharan Africa as required.

Job description

HunaTek is seeking a Program Analyst III (Contract Administrator) to assist the COR in coordinating contract task orders from proposal through close-out, ensuring compliance with regulations and policies. The role requires daily in-office support in Washington, DC, with travel to sub-Saharan Africa as needed.

The ideal candidate has a TOP SECRET clearance, advanced degree or experience, and strong skills in Excel, SharePoint, and contract management.