Senior Administrative Business Partner

Kelly; South San Francisco (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Paid holidays

Transit benefit

Job summary

Kelly is seeking a Senior Administrative Business Partner in South San Francisco to enable operational excellence across the DDA team. You will manage complex calendars, coordinate global meetings, and support large-scale events, acting as a key liaison to internal and external stakeholders.

Your role emphasizes attention to detail, organization, and relationship management to foster a collaborative, high-performing team environment within a dynamic healthcare data and analytics setting.

Qualifications

• Minimum 7 years of administrative or operations experience.
• Proven track record supporting senior leaders and handling confidential matters.
• Bachelor’s degree required; familiarity with Genentech’s organization preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and relationship management abilities.
• Proficient in Microsoft Office and virtual collaboration tools; able to train others.

Responsibilities

• Manage complex calendars across multiple time zones and schedule meetings.
• Plan and execute large internal meetings, leadership offsites, global summits, and team events.
• Serve as primary contact for stakeholders; manage requests with confidentiality.
• Draft executive correspondence and maintain intranet sites and knowledge management systems.
• Support onboarding processes and coordinate with Talent Acquisition and hiring managers.
• Coordinate training sessions and coordinate workspace and events logistics.
• Maintain organizational charts and department records.

Skills

Calendar management

Event planning

Executive support

Cross-functional collaboration

Confidentiality

Communication

Microsoft Office

Virtual meeting tools

Education

Bachelor's degree

Tools

Microsoft Teams

Zoom

Google Meet

SharePoint

Intranet management

Job description

Schedule: Regular hours 8am - 5pm

Location: South San Francisco, CA

Pay: $40/hr

About The Data, Digital, And Analytics (DDA) Team

Our DDA team is at the forefront of leveraging data, analytics, business products, and AI/ML to solve complex healthcare challenges and enhance patient outcomes. As a trusted advisor, DDA supports partners across Commercial, Medical, and Government Affairs (CMG)—breaking down silos and fostering a unified approach to decision-making through cutting-edge digital, data, and automation solutions.

Position Summary

As the Senior Administrative Business Partner, you will enable operational excellence across DDA by providing proactive, high-level administrative and logistical support to senior leaders and cross-functional teams. Your work will be integral to the execution of critical meetings, events, and department-wide initiatives, ensuring seamless communication and engagement across the organization. You will manage complex calendars, coordinate global meetings, and support large-scale events—acting as a key liaison to both internal and external stakeholders. Your focus on detail, organization, and relationship management will help foster a collaborative, connected, and high-performing team environment.

Key Responsibilities

• Expertly manage complex calendars, meeting scheduling (across multiple time zones), and shared team resources using Microsoft Suite and other collaboration tools.
• Plan and execute large internal meetings, leadership offsites, global summits, and team events, including logistics, communications, agenda creation, and post-event actions.
• Serve as the primary contact for internal and external stakeholders; manage requests and information exchange with a high degree of professionalism and confidentiality.
• Draft executive correspondence, manage departmental intranet sites, newsletters, and maintain knowledge management platforms.
• Support onboarding processes for new hires; coordinate with Talent Acquisition and hiring managers, organize welcome events, and ensure smooth integration.
• Collect and implement feedback to enhance internal communication and engagement activities.
• Manage logistics for department space planning, moves, and workspace coordination.
• Maintain up-to-date organizational charts and oversee department records.
• Process vendor and speaker contracts, payments, and related documentation.
• Stay current on available training and coordinate sessions for the department or administrative colleagues.

Qualifications & Experience

• Minimum 7 years of relevant administrative, operations, or project management experience; pharmaceutical/biotechnology industry experience preferred.
• Proven success supporting senior leaders and managing confidential or sensitive matters.
• Exceptional organizational skills with the ability to juggle multiple priorities and work independently.
• Strong collaboration and relationship management skills; adept at fostering team cohesion and information sharing.
• High attention to detail and accuracy; proactive in identifying and solving problems.Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), and virtual collaboration tools (Google Meet, Microsoft Teams, Zoom); able to support and train others in these systems.
• Bachelor’s degree (BS/BA) or equivalent industry experience required.
• Familiarity with Genentech’s organization, systems, and culture highly preferred.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources.

Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type.

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.

As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.

In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

About Kelly

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center.

Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.