Senior Administrative Business Partner

Genentech, Inc.; San Francisco (CA); On-site; USD 76,000 - 142,000; Full time

Job summary

Genentech, Inc. in South San Francisco seeks a Senior Administrative Business Partner to provide analytical and specialized administrative support to executives and managers, handling confidential tasks and cross-functional coordination.

The role involves scheduling across time zones, coordinating leadership meetings, drafting communications, and managing department-wide events with attention to detail and operational efficiency. Experience in pharma/biotech is preferred.

Qualifications

• 2–3 years of related administrative, operations or project management experience.
• Experience in pharmaceutical/biotech industry preferred.
• Experience handling confidential information.
• Experience training staff on systems and processes is a plus.
• Proven ability to meet objectives and manage multiple priorities.
• Ability to work independently across functions and time zones.

Responsibilities

• Manage complex scheduling across multiple time zones with top management involvement.
• Coordinate meetings and offsites for leadership and cross-functional teams.
• Draft and distribute emails and communications on behalf of managers.
• Partner with leaders to plan agendas and rolling meeting materials.
• Oversee space planning and internal communications and maintain team sites.

Skills

Administrative experience

Operations experience

Project management

Cross-functional collaboration

Communication

Education

BS/BA degree or equivalent

Tools

Google Suite

Microsoft Office

Trello

Zoom

Job description

The Position

A Senior Administrative Business Partner provides analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties.

May handle special projects and execute research and data analysis tasks;analyse problems, determines approach, compiles and analyses data and prepares reports and recommendations. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports.

Work is generally of a critical or confidential nature. Assignments may be in various functional areas.

The Opportunity:

• Ability to independently manage complex scheduling with a possibility of various time zones and involvement of various top management levels of internal and external stakeholders with a high level of confidentiality


• Expert knowledge of available Genentech IT systems (ex: Google and Microsoft tools, collaboration tools)


• Manage the scheduling of leadership team meetings, other senior committee meetings, and department offsites (all staff, leadership teams, cross functional meetings)


• Lead the planning, organization, and execution of larger meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders


• Partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings


• Drive the planning and execute all large department-wide offsites and/or onsites; venue & speaker selection, technical AV requirements, catering, agenda setting, contract management


• Draft email communications on behalf of manager, team, department, leader, etc.


• Partner with leaders to plan communication strategy for internal department communications; partner with the communications team to track, manage, prepare, and support various communication and engagements.


• Manage departmental gSites, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)


• Coordinate collecting and implementing feedback for communications when applicable


• Manage overall space planning process (serve as thought partner for strategy for team placement, present to leadership team, serve as main project manager)


• Partner with leader(s) to create team agreements


• Serve as thought partner with leadership to assess employee engagement, gauge informal pulse checks, share ideas for enhancing engagement


• Serve as external stakeholder connector; manage complex candidate/interview process and external visitors/presenters


• Process and manage vendor/speaker engagements, contracts and payments, etc., including RFP/Vendor selection


• Manage administrative components and logistics of onboarding including overseeing first 30 days checklist and relocation


• Interact with other administrative business partners to share and enhancer operational efficiency

Required Skills and Qualifications:

• An average of 2-3 years related administrative, operations or project management experience (experience gained in the pharmaceutical/biotech industry is preferred)


• Previous work experience in Roche/Genentech is strongly preferred


• Previous experience must include responsibilities for managing confidential information


• Previous experience training other staff in company or departmental systems, processes, and other general or administrative tools is strongly preferred


• Proven track record of meeting or exceeding objectives and goals


• Ability to plan, coordinate, organize and prioritize work independently within and across functional groups and execute strategically


• Actively creates a collaborative and productive climate; ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflicts


• Exercises judgment and discretion of highly sensitive and proprietary information


• Oversees and promotes accuracy and attention to detail of work systems and procedures, fosters a continuous improvement mindset


• Within scope of responsibility, drives the decision-making process independently


• In depth knowledge of relevant tools (including Google suite and Microsoft tools Trello, Zoom, etc.) Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity, including the use of the latest AI tools


• Familiarity with Genentech organization strongly preferred


• BS/BA degree or equivalent industry experience

Relocation benefits are not available for this job posting.

Pay transparency:

The expected salary range for this position based on the primary location of South San Francisco is $ 76,400.00 - $ 141,800.00 Annual. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.

Benefits

Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.