Administrative Business Partner - RDT Pharma R&D

Genentech; South San Francisco (CA); On-site; USD 87,000 - 162,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Genentech in South San Francisco seeks a Principal Administrative Business Partner to drive operational excellence across Pharma R&D, especially Regulatory Affairs and China Clinical Development. You will partner with leadership, manage senior relationships, and optimize financial and organizational processes to influence strategy.

The role requires a strong track record in executive support,跨-functional collaboration, and event coordination across time zones, with a focus on driving

Qualifications

• Bachelor-level education or equivalent professional experience with at least 5 years of executive-level administrative support.
• Proven track record managing high-level relationships with senior executives and external partners.
• Experience creating new administrative procedures, policies, and driving long-term efficiencies.
• Independent self-starter who can prioritize critical tasks and handle shifting priorities.

Responsibilities

• Lead administrative efforts across multiple departments and external parties with expert financial management process knowledge.
• Manage high-level stakeholder relationships and serve as a liaison across departments to ensure cohesive operations.
• Influence organizational strategy by identifying efficiencies and driving process improvements aligned with company goals.
• Oversee executive calendar management, travel planning, and multi-time-zone meetings to ensure smooth operations.

Skills

Executive support

Stakeholder management

Cross-functional collaboration

Event planning

Education

Bachelor's degree or equivalent

Tools

Google Suite

Gmail

Google Calendar

Sheets

Slides

Meet

Zoom

Monday.com

Job description

The Position

As a Principal Administrative Business Partner, you will drive operational excellence across Pharma R&D in South San Francisco, specifically for Regulatory Affairs and China Clinical Development. You will act as a strategic partner to leadership, facilitating cross-departmental collaboration, managing high-level stakeholder relationships, and leveraging your expertise in financial and organizational processes to streamline operations and influence strategy.

Job Responsibilities

• Leads administrative efforts across multiple departments and with external parties. Displays expert knowledge of financial management processes, coordinating the addition of new vendors, managing purchase order creation, invoice processing, and accruals. Develops new administrative procedures and policies to enhance efficiency and effectiveness.

• Stakeholder Management: Manages high-level relationships with senior executives and important external partners. Acts as a key liaison between different departments, ensuring cohesive and efficient operations.

• Impact/Strategy: Directly influences organizational strategy through expertise in administrative operations. Identifies and drives long-term efficiencies and improvements that align with the company's strategic goals.

• Business/Technical ability: Applies expert-level proficiency in a wide range of business and technical tools. Leverages deep knowledge of organizational processes, systems, and strategic administrative management.

• Manage executive operations by overseeing complex calendar schedules, resolving booking conflicts, and coordinating key meetings across multiple time zones.

• Drive operational efficiency by independently executing high-priority administrative tasks and logistical needs in alignment with strategic goals.

• Lead event coordination for senior leadership meetings, department offsites, global summits, and large-scale conferences from concept to flawless execution.

• Facilitate cross-functional communication with internal and external stakeholders to guarantee executive readiness for critical decisions.

• Coordinate onboarding and offboarding processes to ensure seamless transitions and fast department integration for new team members.

• Foster employee engagement by partnering with leadership to evaluate team dynamics, share constructive feedback, and build an inclusive workplace culture.

• Direct travel and expense management by structuring complex global travel itineraries and filing accurate, timely expense reports

Who you are

Education / Experience

• You hold a Bachelor’s degree (or equivalent professional experience) paired with a minimum of 5 years of administrative support experience at the executive level.

• Proven track record of managing high-level relationships with senior executives and external partners.

• Experience in developing new administrative procedures, policies, and driving long-term efficiencies that align with strategic goals.

• An independent self-starter: You possess a proven ability to prioritize critical tasks, manage shifting priorities, and navigate complex situations with minimal direction.

• An exceptional communicator: You exhibit strong written and verbal communication skills alongside the maturity to interact confidently with senior leadership.

• A master organizer: You display meticulous attention to detail and have a proven track record managing large-scale event logistics and vendor relations.

Technical Skills

• You maintain deep expertise in Google Suite (Gmail, Google Calendar, Sheets, Slides, Meet) and Zoom, Monday.com with an innate ability to quickly master new digital tools.

• Expert knowledge of financial management processes (e.g., vendor coordination, purchase order creation, invoice processing, and accruals).

• Deep knowledge of organizational processes, systems, and strategic administrative management.

Additional Qualifications

• Strong ability to mentor and provide guidance to other team members to foster a culture of continuous improvement.

• Exceptional problem-solving skills to navigate complex and ambiguous situations with innovative solutions.

Relocation benefits are not available for this job posting.

The expected salary range for this position based in California is $86,900-$161,500 USD Annual. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance.

This position also qualifies for the benefits detailed at the link provided below. Benefits

Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.