Senior Administrative Associate, Otolaryngology

The Ohio State University; Columbus (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

The Ohio State University is seeking an Administrative Assistant 3 to support the Otolaryngology-Head and Neck Surgery division within the Medicine department. The role handles complex calendars, travel planning, expense and procurement tasks, and prepares reports to support senior leadership and staff.

As a primary contact, you will greet visitors, maintain confidential materials, and coordinate with internal teams to ensure smooth operations.

Qualifications

• High School diploma or GED.
• Certification or vocational training may be required.
• Associate degree in relevant field may be preferred.
• 2 years of relevant experience required.
• 4-6 years of relevant experience preferred.

Responsibilities

• Manages complex calendars for departmental leaders, faculty and administrators.
• Creates and manages detailed domestic and international travel itineraries.
• Processes timekeeping, travel, expense, payables, and procurement transactions.
• Prepares reports or researches system-related questions as needed.
• Greet visitors and provide a professional, welcoming environment; support other administrative staff as needed.

Skills

Calendar management

Travel planning

Expense processing

Procurement

Vendor coordination

Reception duties

Education

High School diploma or GED

Associate degree preferred

Job description

The Ohio State University is seeking an Administrative Assistant 3 to support the Otolaryngology-Head and Neck Surgery division within the Medicine department. The role handles complex calendars, travel planning, expense and procurement tasks, and prepares reports to support senior leadership and staff.

As a primary contact, you will greet visitors, maintain confidential materials, and coordinate with internal teams to ensure smooth operations.