Senior Administrative Associate, Academic Programs & Events

The University of Texas at Austin; Utah; On-site; USD 50,000 - 61,000; Full time

Job summary

University of Texas at Austin seeks a Senior Administrative Associate in the Department of Human Development and Family Sciences to provide high‑level administrative support to faculty, students and staff. The role covers travel logistics, course scheduling, budgeting and communications on a busy UT campus.

Qualifications include a BA/BS and 3+ years in administration, excellent customer service, strong writing and organizational skills, and proficiency with Microsoft Office and UT systems.

Qualifications

• Bachelor’s degree and 3+ years administrative experience.
• Strong customer service and interpersonal skills.
• Ability to communicate effectively both verbally and in writing.
• Demonstrated dependability, professionalism and willingness to learn new systems.
• Ability to manage multiple tasks and meet deadlines.
• Ability to follow established procedures and maintain confidentiality when handling sensitive information.
• Highly collaborative, team-focused mindset.
• Strong organizational skills with attention to detail.
• Strong computer skills for daily office operations.
• Basic proficiency with Microsoft Office applications.

Responsibilities

• Coordinate travel arrangements, itineraries, hotels and reimbursements for seminars and visitors.
• Support course-related activities, scheduling and grade reporting, and catalog updates.
• Process accounts payable, purchasing, travel reimbursements and related docs.
• Provide general administrative support to faculty, staff and students; assist with onboarding.
• Maintain departmental website, email lists, calendars and communications.
• Offer back-up to Department Chair and Manager and assist with special projects.

Skills

Customer service

Interpersonal skills

Communication skills

Multitasking

Confidentiality

Team collaboration

Organization

Microsoft Office

Education

Bachelor’s degree

Tools

Define FRMS

Point Plus

UT financial systems

Job description

University of Texas at Austin seeks a Senior Administrative Associate in the Department of Human Development and Family Sciences to provide high‑level administrative support to faculty, students and staff. The role covers travel logistics, course scheduling, budgeting and communications on a busy UT campus.

Qualifications include a BA/BS and 3+ years in administration, excellent customer service, strong writing and organizational skills, and proficiency with Microsoft Office and UT systems.