Senior Administrative Assistant – Transportation

Dallas City Hall; Dallas, Northern (TX, KY); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Dallas City Hall in Dallas, TX is seeking a Senior Office Assistant within Transportation & Public Works. This civil service role provides senior administrative support, conducts data work, prepares reports, coordinates arrangements, and supports ongoing projects to ensure division efficiency.

The role involves handling accounts payable, billing, procurement, and correspondence while assisting managers and maintaining records. Join a team focused on service, innovation, and community impact.

Qualifications

• Two (2) years of administrative experience involving accounts payable, billing, cashiering/reconciliation, procurement, correspondence, report writing.
• Experience creating/issuing permits is acceptable.
• Equivalency: an associate degree (or higher) meets education/experience requirements.

Responsibilities

• Provides senior administrative support under supervision within defined guidelines.
• Assists with projects, analyzes findings, and recommends effective administrative support.
• Performs secretarial and clerical duties: answer phone, take messages, schedule appointments.
• Interprets processes and policies within a specific program or department.
• Conducts research, secures materials, writes reports, and assists management.
• Maintains daily activity reports and customer service via phone; researches citizen complaints.
• Participates in budgeting and reviews expenses against the budget.
• Performs other duties as needed or assigned.

Skills

Grammar and punctuation

Public administration knowledge

Payroll/billing/procurement processes

Office equipment operation

Recordkeeping and filing

Report writing

Customer/public interaction

Analytical thinking

Verbal and written communication

Education

High school diploma or GED

Associate degree or higher

Job description

Dallas City Hall in Dallas, TX is seeking a Senior Office Assistant within Transportation & Public Works. This civil service role provides senior administrative support, conducts data work, prepares reports, coordinates arrangements, and supports ongoing projects to ensure division efficiency.

The role involves handling accounts payable, billing, procurement, and correspondence while assisting managers and maintaining records. Join a team focused on service, innovation, and community impact.