Senior Administrative Assistant, Code Compliance

Dallas City Hall; Dallas, Northern (TX, KY); Hybrid; USD 46,000 - 51,000; Full time

Job summary

City of Dallas is seeking a Senior Office Assistant (Code Compliance) to provide high-level administrative support within a civil service division. This role involves researching processes, gathering data, writing reports, and coordinating projects to ensure smooth division operations.

The position requires strong grammar, organizational skills, and the ability to handle inquiries and budget-related tasks while maintaining professional relations with staff and the public.

Qualifications

• Requires a high school diploma or GED; an associate degree meets requirements.
• Two years of admin experience including accounts payable, billing, cashiering/reconciliation, procurement, and report writing.
• Experience issuing permits and handling administrative projects is preferred.

Responsibilities

• Provide senior-level administrative support under general supervision.
• Assist with projects, analyze findings, and make recommendations.
• Perform secretarial and clerical duties for managers and teams.
• Explain processes and policies within defined guidelines.
• Research subjects, gather materials, and prepare reports and speeches.
• Maintain daily activity logs and handle citizen inquiries by phone.
• Monitor budget expenditures to stay within limits.
• Complete other duties as assigned.

Skills

Administrative support

Researching processes

Report writing

Data gathering

Customer service

Budget knowledge

Communication

Organizational skills

Interpreting procedures

Problem solving

Education

High school diploma or GED

Associate degree acceptable

Job description

City of Dallas is seeking a Senior Office Assistant (Code Compliance) to provide high-level administrative support within a civil service division. This role involves researching processes, gathering data, writing reports, and coordinating projects to ensure smooth division operations.

The position requires strong grammar, organizational skills, and the ability to handle inquiries and budget-related tasks while maintaining professional relations with staff and the public.