Senior Administrative Assistant to Assistant Chief

City and County of Honolulu; Hawaii; On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

Generous time off and holidays

Comprehensive health coverage

Retirement plan and career development

Job summary

City and County of Honolulu is seeking a detail-oriented administrative support professional to assist the Assistant Chief of the Central Patrol Bureau. The role involves organizing letters and reports, routing inquiries, and maintaining calendars and meetings, ensuring timely responses and follow-up across internal and external partners.

The position requires strong typing, word processing, and organizational skills, with a focus on accuracy and professional communication.

Qualifications

• High school diploma or equivalent required; substitutions with degrees may apply as described.
• Four years of secretarial, stenographic, or substantive clerical experience required or substituted by education as noted.

Responsibilities

• Prepare and finalize the Assistant Chief's correspondence and memoranda.
• Track correspondence and follow up with internal and external entities to ensure responses meet deadlines.
• Process complaints and coordinate follow-up investigation as needed.
• Manage the Assistant Chief's schedule, appointments, meetings, and off-site functions.

Skills

Dictation 80 wpm

Filing systems

Education

High school diploma or equivalent

Tools

Word processing software

Job description

City and County of Honolulu is seeking a detail-oriented administrative support professional to assist the Assistant Chief of the Central Patrol Bureau. The role involves organizing letters and reports, routing inquiries, and maintaining calendars and meetings, ensuring timely responses and follow-up across internal and external partners.

The position requires strong typing, word processing, and organizational skills, with a focus on accuracy and professional communication.