SECRETARY III (SR-16) [1 vacancy]

City and County of Honolulu; Hawaii; On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

Generous time off and holidays

Comprehensive health coverage

Retirement plan and career development

Job summary

City and County of Honolulu is seeking a detail-oriented administrative support professional to assist the Assistant Chief of the Central Patrol Bureau. The role involves organizing letters and reports, routing inquiries, and maintaining calendars and meetings, ensuring timely responses and follow-up across internal and external partners.

The position requires strong typing, word processing, and organizational skills, with a focus on accuracy and professional communication.

Qualifications

• High school diploma or equivalent required; substitutions with degrees may apply as described.
• Four years of secretarial, stenographic, or substantive clerical experience required or substituted by education as noted.

Responsibilities

• Prepare and finalize the Assistant Chief's correspondence and memoranda.
• Track correspondence and follow up with internal and external entities to ensure responses meet deadlines.
• Process complaints and coordinate follow-up investigation as needed.
• Manage the Assistant Chief's schedule, appointments, meetings, and off-site functions.

Skills

Dictation 80 wpm

Filing systems

Education

High school diploma or equivalent

Tools

Word processing software

Job description

Keeping Central Patrol Bureau Moving by Keeping Details on Track

Keeping Honolulu safe takes a team! Both on the streets and behind the scenes. The Honolulu Police Department Central Patrol Bureau Division, oversees patrol districts in Central Honolulu, Kalihi, Waikiki, and East Honolulu, along with the Central Receiving Division. The Assistant Chief manages programs, oversees subordinates, and addresses complaints, reports, and meetings involving public safety. Your job will be to help keep the Assistant Chief's work running smoothly by organizing, reviewing, and distributing a variety of letters, memoranda, confidential investigative or evaluative reports, and departmental and divisional reports. You will also filter and transfer calls, inquiries, and complaints that come through the office. Help keep things on track by routing correspondence and inquiries to the appropriate personnel, following up on outstanding tasks, and keeping the Assistant Chief informed of matters requiring immediate attention.

What You Will Do:

• Prepare and finalize the Assistant Chief's correspondence and memoranda.
• Track correspondence and other matters requiring follow-up, coordinating with internal personnel, external agencies, and other organizations to ensure that responses and deadlines are addressed
• Process complaints for the Assistant Chief's review and recommendation and coordinates follow-up investigation as needed
• Manage the Assistant Chief's schedule, appointments, meetings, and off-site functions.

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

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At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:

Four (4) years of secretarial, stenographic or substantive clerical experience.

Substitution:

• An associate’s degree from a regionally accredited college or university or equivalent may substitute for up to one (1) year of secretarial, stenographic, or substantive clerical experience.
• A bachelor’s degree from a regionally accredited college or university or equivalent may substitute for up to two (2) years of secretarial, stenographic, or substantive clerical experience.

Education Verification:

Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Must be able to:

• Apply office practices and procedures.
• Operate word processors and microcomputers, as required.
• Maintain filing methods and systems.
• Use proper grammar, spelling, and word usage.
• Apply principles and practices of supervision, as required.
• Take dictation at the rate of 80 words per minute and transcribe notes accurately, as required.
• Type and/or key/input information accurately.
• Understand and effectively use word processing and other software applications.
• Summarize and brief materials.
• Work harmoniously with others.

LICENSE REQUIREMENT:

Valid Hawaii State Driver's License (Type 3/automobile), as required. If you qualify for the position, your name will be eligible for consideration for the current vacancy/vacancies and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.