Secretary III

Honolulu Police Department; Honolulu (HI); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

Vacation up to 21 days per year

Sick leave up to 21 days per year

13 holidays per year

Job summary

The Honolulu Police Department is seeking a Secretary III to provide administrative, secretarial, and clerical support to the Assistant Chief in the Central Patrol Bureau, covering District 1, District 5, District 6, District 7, and the Central Receiving Division. The role requires professional discretion and strong organizational skills.

You will handle correspondence, file maintenance, records management, and coordination with federal, state, and county partners, ensuring timely follow‑up and

Qualifications

• A combination of education and experience substantially equivalent to graduation from high school, and four years of secretarial, stenographic or substantive clerical experience.

Responsibilities

• Provide administrative, secretarial, and clerical support to the Assistant Chief in the Central Patrol Bureau and coordinating with multiple divisions and external agencies.
• Organizes and maintains records; prepares correspondence and reports; ensures follow-up and proper clearance procedures.

Skills

Secretarial

Stenography

Office software

Record keeping

Education

High school diploma

Job description

Description:

Salary : $52,656.00 Annually

Location : Honolulu, HI

Job Type: Full-Time

Job Number: PC-362

Department: Central Patrol Bureau

Opening Date: 09/28/2026

Closing Date: 10/8/2026 4:30 PM Hawaii

Position Information

CENTRAL PATROL BUREAU

SECRETARY III, SR-16

Summary of Duties

The incumbent provides administrative, secretarial, and clerical services and support to the Assistant Chief in the Central Patrol Bureau who is responsible for District 1 (Central Honolulu), District 5 (Kalihi), District 6 (Waikiki), District 7 (East-Honolulu), and the Central Receiving Division, and the many subordinate echelons within these divisions. The Assistant Chief plans, directs, and coordinates programs, activities, and operations with other branches and/or agencies at the federal, state, and county levels; the criminal justice system, as well as community and other interested organizations, The Assistant Chief also spends a substantial portion of his time in personal contact with these groups. Such programs are interlocked on a direct and continuing basis with the programs of other departments requiring constant attention to formal clearances and procedural control.

The incumbent performs as a knowledgeable and conversant individual on matters pertaining to the organization and operations of the department, this office, and the varied elements of the bureau; is necessarily privy to department and bureau administrative and operational matters; and must frequently independently and unilaterally refer matters which will require follow-up by others.

Example of Duties

Book Beach Resorts

• Reads, evaluates, and reviews all incoming and/or outgoing letters, memoranda, confidential investigative or evaluative reports, departmental and divisional reports, and any other type of correspondence or documents to determine accuracy, correctness, and comprehensiveness.
• Organizes, coordinates, files, and processes matters that require the Assistant Chiefs attention. Prepares correspondence, memoranda, etc., from the Assistant Chief's draft or from general directions and finalizes these papers. Composes and types replies to general inquiries. May refer to someone else for response.
• Incepts and maintains records of correspondence, reports, programs, operations, etc. This file maintenance requires follow-up at fixed periods to ensure compliance with established programs and procedures. May grant extensions to delayed reports. This follow-up system also mandates checking with outside agencies, departments, governments, businesses, etc., to ensure receipt and response to the Assistant Chief's inquiry.

Minimum Qualification Requirements

Training and Experience

A combination of education and experience substantially equivalent to graduation from high school, and four years of secretarial, stenographic or substantive clerical experience.

License Requirement

None

Knowledge of

Office practices and procedures; basic principles and capabilities of word processors and microcomputers, as required; filing methods and systems; grammar, spelling and word usage; use of standard office equipment; principles and practices of supervision, as required.

Additional Information

-- Vacation: Employees may earn up to 21 days per year.

-- Sick Leave: Employees may earn up to 21 days per year.

-- Holidays: 13 days a year; 14 days during election years.

-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.

-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).

-- Group Life Insurance: No cost for eligible employees.

-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.

-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.

-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item

-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.

-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.

* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.