Administrative Specialist — Data, Docs & Office Support

DelDOT; Smyrna, Northern (DE, KY); Hybrid; USD 32,000 - 42,000; Part time

Benefits offered by this job

Casual/Seasonal position

Job summary

Delaware Department of Health and Social Services (DHSS) seeks an Administrative Specialist to support agency operations, draft communications, manage records, and assist with budgeting, contracting, and HR processes.

This casual/seasonal, non-pension eligible role offers opportunities to coordinate meetings, prepare reports, and provide excellent customer service while ensuring compliance with laws and retention schedules.

Qualifications

• One year of office support experience including drafting, filing, and mail handling.
• One year of document processing and evaluating records for compliance.
• One year using an automated information system to manage data.
• Six months using basic computer software to create documents and spreadsheets.

Responsibilities

• Liaises with internal/external contacts to coordinate activities and respond to inquiries.
• Creates formatted documents, presentations, schedules, and maintains databases.
• Delivers excellent customer service in person or remotely.
• Applies agency laws, rules, procedures and maintains documentation.
• Maintains records and logs with retention compliance.
• Supports data collection, reporting, and dashboard maintenance.

Skills

Customer service

Data management

Communication

Education

Associate's degree or higher

Tools

Microsoft Office

Database software

Job description

Delaware Department of Health and Social Services (DHSS) seeks an Administrative Specialist to support agency operations, draft communications, manage records, and assist with budgeting, contracting, and HR processes.

This casual/seasonal, non-pension eligible role offers opportunities to coordinate meetings, prepare reports, and provide excellent customer service while ensuring compliance with laws and retention schedules.