Senior Administrative Assistant - Recruitment & Records

Washington Department of Natural Resources; Snoqualmie (WA); On-site; USD 48,000 - 65,000; Full time

Job summary

DCYF in Washington State seeks an Administrative Assistant 3 to provide confidential administrative support to the Associate Superintendent and Hiring Managers for Juvenile Rehabilitation at Echo Glen Children’s Center in Snoqualmie.

You will manage filing, records, recruitment coordination, and report preparation, applying independent judgment to prioritize work and meet deadlines; the role requires typing 50 wpm and collaboration with HR and staff.

Qualifications

• Three years of experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.
• Formal education will substitute year-for-year for experience.
• Ability to type and/or key accurately at a net speed of 50 words per minute or faster.
• Knowledge of office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices.
• Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech.

Responsibilities

• Represent administrator and serve as the primary coordinator including scheduling, communicating and reserve conference rooms as needed.
• Provide support to Associate Superintendent and Living Unit Managers. Troubleshoot issues and facilitate the hiring process.
• Develop and maintain confidential Resident files.
• Coordinate activities involving inventory, retention, and disposition of juvenile records. Prepare and distribute policies for stakeholder review.
• Serve as a Liaison and Administrative Support Between Administration and Line Staff.
• Collaborate with administrators, Human Resources, managers and staff by participating in personnel support.

Skills

Typing 50 wpm

Office coordination

Independent work

Job description

DCYF in Washington State seeks an Administrative Assistant 3 to provide confidential administrative support to the Associate Superintendent and Hiring Managers for Juvenile Rehabilitation at Echo Glen Children’s Center in Snoqualmie.

You will manage filing, records, recruitment coordination, and report preparation, applying independent judgment to prioritize work and meet deadlines; the role requires typing 50 wpm and collaboration with HR and staff.