Administrative Assistant 3 (AA3) Recruitment Facilitator - Snoqualmie

Washington Department of Natural Resources; Snoqualmie (WA); On-site; USD 48,000 - 65,000; Full time

Job summary

DCYF in Washington State seeks an Administrative Assistant 3 to provide confidential administrative support to the Associate Superintendent and Hiring Managers for Juvenile Rehabilitation at Echo Glen Children’s Center in Snoqualmie.

You will manage filing, records, recruitment coordination, and report preparation, applying independent judgment to prioritize work and meet deadlines; the role requires typing 50 wpm and collaboration with HR and staff.

Qualifications

• Three years of experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.
• Formal education will substitute year-for-year for experience.
• Ability to type and/or key accurately at a net speed of 50 words per minute or faster.
• Knowledge of office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices.
• Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech.

Responsibilities

• Represent administrator and serve as the primary coordinator including scheduling, communicating and reserve conference rooms as needed.
• Provide support to Associate Superintendent and Living Unit Managers. Troubleshoot issues and facilitate the hiring process.
• Develop and maintain confidential Resident files.
• Coordinate activities involving inventory, retention, and disposition of juvenile records. Prepare and distribute policies for stakeholder review.
• Serve as a Liaison and Administrative Support Between Administration and Line Staff.
• Collaborate with administrators, Human Resources, managers and staff by participating in personnel support.

Skills

Typing 50 wpm

Office coordination

Independent work

Job description

Description

Our vision is to ensure that Washington state's children and youth grow up safe and healthy-thriving physically, emotionally and educationally, nurtured by family and community.

Job Title: Administrative Assistant 3(AA3)

Location: Snoqualmie, WA

Closes: Tuesday, November 10, 2026

Salary: $48,048 - $64,512 Yearly. The salary does not include an additional 5% premium pay for employees working in King County or an on-site 24/7 facility 5% premium.

The Department of Children, Youth and Families (DCYF) is looking for an Administrative Assistant 3(AA3) to provide administrative support to the Associate Superintendent and Hiring Managers. This role provides confidential administrative and secretarial support duties in the areas of case management, recruitments and hiring, and organizational management for Juvenile Rehabilitation (JR) at Echo Glen Children's Center.

The Opportunity:

You will perform duties related to expenditure control, public relations, records management, report preparation and adherence to administrative support procedures. This role represents the supervisor and/or unit goals and interests and provides interpretation or explanation of the supervisor's policies. You will also use independent judgment to accomplish assignments and to solve problems, develop or modify new work methods, procedures, and strategies, and plan and prioritize work to meet internal and external deadlines. This position facilitates, organizes, and coordinates the internal institution wide recruitment process in Support of Echo Glen Hiring Managers.

Some of what you'll do:

• Represent administrator and serve as the primary coordinator including scheduling, communicating and reserve conference rooms as needed.
• Provide support to Associate Superintendent and Living Unit Managers. Troubleshoot issues and facilitate the hiring process.
• Develop and maintain confidential Resident files.
• Coordinate activities involving inventory, retention, and disposition of juvenile records. Prepare and distribute policies for stakeholder review.
• Serve as a Liaison and Administrative Support Between Administration and Line Staff.
• Collaborate with administrators, Human Resources, managers and staff by participating in personnel support.

Required Qualifications:

Three years of experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.

Formal education will substitute year-for-year for experience.

AND

1. The ability to take action to learn and grow.
2. The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Knowledge of office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices.
• Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech.
• Ability to key and/or type accurately at a net speed of 50 words per minute or faster.

Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

This recruitment may be used to fill multiple vacancies.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.

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