Administrative Assistant 3 (AA3) Recruitment Facilitator - Snoqualmie

State of Washington; Snoqualmie (WA); On-site; USD 48,000 - 65,000; Full time

Job summary

State of Washington – Department of Children, Youth and Families (DCYF) is seeking an Administrative Assistant 3 (AA3) in Snoqualmie, WA to provide confidential administrative and secretarial support to the Associate Superintendent and Hiring Managers for Juvenile Rehabilitation at Echo Glen Children's Center.

The role includes coordinating the internal recruitment process, managing confidential files, and supporting staff across units.

Qualifications

• Three years of experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.
• Formal education will substitute year-for-year for experience.

Responsibilities

• Represent administrator and serve as the primary coordinator including scheduling, communicating and reserve conference rooms as needed.
• Provide support to Associate Superintendent and Living Unit Managers. Troubleshoot issues and facilitate the hiring process.
• Develop and maintain confidential Resident files.
• Coordinate activities involving inventory, retention, and disposition of juvenile records. Prepare and distribute policies for stakeholder review.
• Serve as a Liaison and Administrative Support Between Administration and Line Staff.
• Collaborate with administrators, Human Resources, managers and staff by participating in personnel support.

Skills

Action to learn and grow

Meet the needs of others

Independent work

Communication skills

Typing 50 wpm

Education

Three years of office/clerical or administrative experience

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant 3(AA3)

Location: Snoqualmie, WA

Closes: Tuesday, November 10, 2026

Salary: $48,048 - $64,512 Yearly. The salary does not include an additional 5% premium pay for employees working in King County or an on-site 24/7 facility 5% premium.

The Department of Children, Youth and Families (DCYF) is looking for an Administrative Assistant 3(AA3) to provide administrative support to the Associate Superintendent and Hiring Managers. This role provides confidential administrative and secretarial support duties in the areas of case management, recruitments and hiring, and organizational management for Juvenile Rehabilitation (JR) at Echo Glen Children's Center.

Click here to learn more about DCYF.

The Opportunity

You will perform duties related to expenditure control, public relations, records management, report preparation and adherence to administrative support procedures. This role represents the supervisor and/or unit goals and interests and provides interpretation or explanation of the supervisor's policies. You will also use independent judgment to accomplish assignments and to solve problems, develop or modify new work methods, procedures, and strategies, and plan and prioritize work to meet internal and external deadlines. This position facilitates, organizes, and coordinates the internal institution wide recruitment process in Support of Echo Glen Hiring Managers.

Some of what you'll do

• Represent administrator and serve as the primary coordinator including scheduling, communicating and reserve conference rooms as needed.
• Provide support to Associate Superintendent and Living Unit Managers. Troubleshoot issues and facilitate the hiring process.
• Develop and maintain confidential Resident files.
• Coordinate activities involving inventory, retention, and disposition of juvenile records. Prepare and distribute policies for stakeholder review.
• Serve as a Liaison and Administrative Support Between Administration and Line Staff.
• Collaborate with administrators, Human Resources, managers and staff by participating in personnel support.

Required Qualifications

Three years of experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.

Formal education will substitute year-for-year for experience.

AND

1. The ability to take action to learn and grow.
2. The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following

• Knowledge of office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices.
• Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech.
• Ability to key and/or type accurately at a net speed of 50 words per minute or faster.

Supplemental Information

The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our goal to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

This recruitment may be used to fill multiple vacancies.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22 or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission). If claiming preference based on Predischarge Certification, individual will be required to provide their official discharge documentation, such as a DD form 214, NGB form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.

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