Job Announcement: Executive Assistant

Spokane Neyc; Spokane (WA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Paid Time Off

Job summary

Northeast Youth Center in Spokane, WA is seeking an Executive Assistant to provide comprehensive administrative support to the Executive Director and senior leadership. The role manages calendars, coordinates communications, and prepares documentation to keep leadership organized and productive.

Responsibilities include board meeting prep, minute-taking, travel arrangements, HR administrative tasks, and maintaining confidential records in a nonprofit setting.

Qualifications

• Experience as an Executive Assistant or similar administrative role.
• Strong written and verbal communication skills.
• Ability to handle confidential information and exercise good judgment.
• Ability to work independently, prioritize tasks and meet deadlines.
• Experience coordinating high-level meetings or board activities.

Responsibilities

• Manage executive calendars and schedule meetings and events.
• Prepare, proofread, and distribute reports, presentations, and materials.
• Coordinate board meetings, prepare agendas, distribute documents, and take minutes.
• Serve as primary contact for internal and external stakeholders.
• Support project tracking and documentation for initiatives.
• Arrange travel and travel logistics for leadership.
• Maintain organized filing systems for records and contracts.
• Assist with HR administrative tasks including onboarding and compliance.
• Ensure adherence to policies and confidentiality standards.
• Perform additional duties to support operations.

Skills

Executive support

Calendar management

Communication

MS Office

Discretion

Time management

Education

BA/AS in Business Admin

Tools

Microsoft Office

Job description

Position Title: Executive Assistant

Department: Administration

Reports To: Executive Director

Employment Status: Full-Time, Non-Exempt

Compensation: $24.00/hr/Medical/Dental/PTO DOE

Location: Spokane, WA

Posting Date: November 2 nd , 2026

Position Summary

The Executive Assistant provides comprehensive administrative and operational support to the Executive Director and senior leadership team. This position is responsible for managing executive schedules, coordinating communications, preparing documentation, and ensuring efficient workflow across the organization. The role requires a high level of professionalism, discretion, and organizational skill, with the ability to handle confidential information and manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments and events
• Prepare, proofread, and distribute correspondence, reports, presentations, and meeting materials
• Coordinate board meetings, including agenda preparation, document distribution, and minute-taking
• Serve as a primary point of contact for internal and external stakeholders
• Support project tracking, follow-up, and documentation for organizational initiatives
• Arrange travel, accommodations, and logistical planning for leadership
• Maintain organized filing systems for records, contracts, and confidential documents
• Assist with HR-related administrative tasks, including onboarding and compliance tracking, as assigned
• Ensure adherence to organizational policies, regulatory requirements, and confidentiality standards
• Perform additional duties as assigned to support executive and organizational operations

Minimum Qualifications

• Demonstrated experience as an Executive Assistant or similar administrative role
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite and administrative software
• Excellent organizational and time-management abilities
• Ability to exercise sound judgment, maintain confidentiality, and manage sensitive information
• Ability to work independently, prioritize tasks, and meet deadlines

Preferred Qualifications

• Experience in education, childcare, nonprofit, or other regulated environments
• Knowledge of HR processes, compliance documentation, or board governance
• Associate or bachelor's degree in business administration or a related field
• Strategic Thinking & Judgment
• Initiative & Ownership
• Executive Communication
• Project & Priority Management
• Attention to Detail
• Confidentiality & Professionalism
• Problem Solving & Decision Making
• Relationship Management
• Adaptability & Continuous Learning
• Leadership Capacity Building

This position operates in a professional office environment and routinely uses standard office equipment. Occasional evening or weekend work may be required based on organizational needs.

Northeast Youth Center is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law.

Spokane NE Youth Center is a nonprofit (71-0886315) state-licensed facility that provides safe, affordable childcare and transportation for children ages 3-12. We offer recreational activities, arts and crafts, special events, meals, summer camps and programs during spring break and winter break to Spokane children. All children deserve a place where they feel safe and welcome. We offer a home away from home so that children feel cared for and parents can focus on all of life's other needs.