Senior Administrative Assistant: Records, Travel & Data Entry

Florida; Tallahassee (FL); On-site; USD 39,000 - 44,000; Full time

Job summary

The Office of the Attorney General in Tallahassee, Florida is seeking an Administrative Assistant II to support the Division of Victim Services, Bureau of Advocacy and Grants Management. This role focuses on document processing, data entry, records management, and travel reimbursements.

Qualified candidates will have secretarial or administrative experience, with options including a high school diploma with experience, a bachelor’s degree with limited experience, or approved substitutions for

Qualifications

• Five (5) years of secretarial or administrative work experience.
• A high school diploma or its equivalent and three (3) years of secretarial or administrative work experience.
• A bachelor's degree and one (1) year of the secretarial or administrative work experience.
• If no bachelor’s degree: College education substitutions for up to two years of required experience.
• Vocational/technical training can substitute for up to two years of required experience.

Responsibilities

• Receive, generate, and process documents in accordance with established procedures; assist with mail, data entry, project files, labels, reports, and mass mailouts.
• Maintain office files and coordinate inventory, storage and archival of records and reference materials.
• Perform records management duties, including preparation of files/documents for archival storage, retention, and retrieval.
• Collect, review and track audits submitted by subgrantees in accordance with statutory requirements.
• Independently handle large volumes of data entry.
• Review and prepare travel requests and reimbursements.
• Complete special assignments and perform related duties as assigned

Skills

Secretarial experience

Administrative work

Data entry

Education

High school diploma

Bachelor's degree

College hours substitution

Vocational/technical training

Job description

The Office of the Attorney General in Tallahassee, Florida is seeking an Administrative Assistant II to support the Division of Victim Services, Bureau of Advocacy and Grants Management. This role focuses on document processing, data entry, records management, and travel reimbursements.

Qualified candidates will have secretarial or administrative experience, with options including a high school diploma with experience, a bachelor’s degree with limited experience, or approved substitutions for