ADMINISTRATIVE ASSISTANT II - 41000974

Florida; Tallahassee (FL); On-site; USD 39,000 - 44,000; Full time

Job summary

The Office of the Attorney General in Tallahassee, Florida is seeking an Administrative Assistant II to support the Division of Victim Services, Bureau of Advocacy and Grants Management. This role focuses on document processing, data entry, records management, and travel reimbursements.

Qualified candidates will have secretarial or administrative experience, with options including a high school diploma with experience, a bachelor’s degree with limited experience, or approved substitutions for

Qualifications

• Five (5) years of secretarial or administrative work experience.
• A high school diploma or its equivalent and three (3) years of secretarial or administrative work experience.
• A bachelor's degree and one (1) year of the secretarial or administrative work experience.
• If no bachelor’s degree: College education substitutions for up to two years of required experience.
• Vocational/technical training can substitute for up to two years of required experience.

Responsibilities

• Receive, generate, and process documents in accordance with established procedures; assist with mail, data entry, project files, labels, reports, and mass mailouts.
• Maintain office files and coordinate inventory, storage and archival of records and reference materials.
• Perform records management duties, including preparation of files/documents for archival storage, retention, and retrieval.
• Collect, review and track audits submitted by subgrantees in accordance with statutory requirements.
• Independently handle large volumes of data entry.
• Review and prepare travel requests and reimbursements.
• Complete special assignments and perform related duties as assigned

Skills

Secretarial experience

Administrative work

Data entry

Education

High school diploma

Bachelor's degree

College hours substitution

Vocational/technical training

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884026

Agency: Office of the Attorney General

Working Title: ADMINISTRATIVE ASSISTANT II - 41000974

Our Organization and Mission

The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Pay

$38,609.22 - $44,125.38 Annually

Position Summary

This Adminstrative Assistant II position is in the Office of the Attorney General within the Division of Victim Services, Bureau of Advocacy and Grants Management in Tallahassee, Florida.

Qualifications

• Five (5) years of secretarial or administrative work experience ; or
• A high school diploma or its equivalent and three (3) years of secretarial or administrative work experience; or
• A bachelor's degree and one (1) year of the secretarial or administrative work experience; or
• If no bachelor’s degree: College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for up to two (2) years of the required work experience; or
• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for up to two (2)years of the required work experience.

The Work You Will Do

This position’s duties include but not limited to the following:

• Receive, generate, and process documents in accordance with established procedures. This may include processing incoming and outgoing mail; perform data entry; set up project files; compose, type, proofread and/or print labels, reports, letters, envelopes; handle mass mailouts, etc.
• Maintain office files and coordinate inventory, storage and archival of records and reference materials.
• Perform records management duties, including preparation of files/documents for archival storage, retention, and retrieval in accordance with agency policies and procedures.
• Collect, review and track audits submitted by subgrantees in accordance with statutory requirements.
• Independently handle large volumes of data entry.
• Review and prepare travel requests and reimbursements.
• Complete special assignments and perform related duties as assigned

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE

All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT

The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (E-Verify).E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

PERSONS WITH DISABILITY/ADA STATEMENT

The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide accommodation.

REMINDERS

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https://www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any DeferredRetirement Option Program (DROP) payout.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32399

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.