Senior Administrative Assistant & Records Coordinator

Centennial, CO; Centennial, Northern (CO, KY); Hybrid; USD 35,000 - 48,000; Full time

Job summary

City of Centennial in Colorado seeks an Administrative Assistant II to handle high-level administrative duties, confidential correspondence, and meeting coordination. The role supports the Community Development Department, manages records, and assists with public outreach materials.

The position requires a Bachelor’s degree in a related field, three years of experience, and strong MS Office skills. Competitive hourly pay and opportunities to work with city leadership are offered.

Qualifications

• Bachelor's degree or equivalent in a related field.
• Completed coursework in records management, filing, and bookkeeping.
• Minimum three years of progressive administrative experience.
• Experience supporting senior-level officials is preferred.

Responsibilities

• Arrange meetings, appointments and coordinate logistics.
• Prepare confidential correspondence and respond independently.
• Take minutes and manage meeting records for staff and committees.
• Update and maintain city website content related to outreach.
• Coordinate public records requests with the City Clerk.
• Draft presentations, memos and complex correspondence.
• Plan events, trainings and conferences with travel details.
• Monitor and organize multiple tasks to meet deadlines.

Skills

Interpersonal skills

Detail-oriented

Prioritization

Communication (oral and written)

High productivity under pressure

Independent decision making

Education

Bachelor's degree in Public Administration, Business Administration, or related field

Records management and filing training

Accounting and bookkeeping coursework

General administrative practices training

Tools

MS Office (Word, Excel, Access, Outlook, PowerPoint)

Adobe/Publisher

Job description

City of Centennial in Colorado seeks an Administrative Assistant II to handle high-level administrative duties, confidential correspondence, and meeting coordination. The role supports the Community Development Department, manages records, and assists with public outreach materials.

The position requires a Bachelor’s degree in a related field, three years of experience, and strong MS Office skills. Competitive hourly pay and opportunities to work with city leadership are offered.