Administrative Assistant

Summit County Government (CO); Breckenridge (CO); On-site; USD 47,000 - 57,000; Full time

Job summary

Summit County Government seeks an Administrative Assistant to provide high-level support to the County Manager, BOCC, and the County Attorney’s Office. You will manage complex administrative work, handle official public records, coordinate high-profile public meetings, and serve as a key point of contact for county departments, partner agencies, and the public.

This role requires strong organization, confidentiality, and the ability to multi-task in a team environment.

Qualifications

• Bachelor’s Degree in Business Administration, Executive Administration, or related field; or 3+ years of office administration experience.

Responsibilities

• Coordinate BOCC and other public meetings, including agendas, packets, notices, and minutes.
• Maintain meeting materials, resolutions, ordinances, and Deputy Clerk files per retention rules.
• Support the Executive Administrative Manager with legal preparation and related duties.
• Provide administrative support to the County Manager, Deputy County Managers, County Attorneys, and Commissioners (scheduling, travel, events).
• Process contracts, invoices, receipts, data entry, approvals, and workflow routing in the ERP system.
• Oversee travel arrangements for conferences and trainings; assist with website updates and technology initiatives.

Skills

Office management

Record-keeping

Customer service

Team collaboration

Problem solving

Education

Bachelor’s degree in business administration

3+ years office administration experience

Tools

MS Office

SharePoint

One Drive

Adobe

Trello

ICCES / e-filing

Job description

Summit County Government is seeking an Administrative Assistant to provide vital, high-level support to the County Manager, Board of County Commissioners (BOCC), and the County Attorney’s Office. In this multi-faceted team-based role, you will manage complex administrative work, handle official public records, coordinate high-profile public meetings, and serve as a key point of contact for county departments, partner agencies, and the public.

EXECUTIVE AND MEETING SUPPORT

• Coordinates BOCC and other public meetings, including agendas, electronic packets, approvals, notices, presenter communications, room and virtual meeting setup, recordings, minutes, and related logistics.
• Routes documents for signature and recordation and maintains meeting materials, resolutions, ordinances, minutes, indexes, and Deputy Clerk files in accordance with records-retention requirements.

COUNTY BOARD OF EQUALIZATION

• Coordinates assessment appeals, hearings, arbitrations, taxpayer notifications, decision letters, and property-tax abatements with the Assessor’s Office, County Attorney’s Office, taxpayers, arbitrators, and state agencies.
• Supports the Executive Administrative Manager with legal preparation and related duties.

BOCC, COUNTY MANAGER’S OFFICE, AND ATTORNEY’S OFFICE DUTIES

• Provides administrative support to the County Manager, Deputy County Managers, County Attorneys, and Commissioners, including scheduling, meeting-room reservations, travel, projects, events, and daily troubleshooting.
• Delivers customer service to callers and visitors and processes contracts, invoices, purchasing-card receipts, data entry, approvals, and workflow routing in the ERP system.
• Oversees registration and travel arrangements for conferences and training.

GENERAL ADMINISTRATION

• Supports website updates, meeting-recording, video-streaming, accessibility, and other countywide technology initiatives.
• Maintains and updates procedures at the direction of the Executive Administrative Manager.
• Coordinates mail, water-augmentation procedures, required meetings and other administrative duties as assigned.

Knowledge of:

• Office Management procedures and systems including but not limited to: MS Office, Sharepoint, One Drive, Adobe, Trello, ICCES (Integrated Colorado Courts E-Filing System);
• Tyler Munis or other similar ERP programs; Enterprise Management Software, website CMS
• Record-keeping processes and accepted practices for document retention.

Ability to:

• Work as part of a team with shared priorities and tasks;
• Learn and apply Departmental policies and procedures;
• Problem solve with an analytical mind;
• Make appropriate decisions in a managerial setting;
• Maintain confidentiality;
• Demonstrate excellent organizational and multi-tasking abilities, with the capacity to adapt to change;
• Provide a high level of customer service;
• Exhibit patience and composure in difficult situations;
• Take initiative and follow-through on projects;
• Effectively utilize and learn new technology systems and programs as needed.

EDUCATION, EXPERIENCE, AND FORMAL TRAINING:

• Bachelor’s Degree in Business Administration, Executive Administration, or a related field; or 3+ years of office administration experience (an equivalent combination of education and government policy experience will be considered).

LICENSES OR CERTIFICATES:

• Obtain Colorado notary upon hire
• Maintain Colorado driver’s license throughout employment

Questions? Reach out to Katie Dwyer at [e-mail]