Senior Administrative Assistant — Permit & Office Operations

City of Midlothian; Midlothian (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Notary Public preferred

Job summary

The City of Midlothian is seeking an Administrative Assistant to provide clerical support for the department. You will greet visitors, handle calls, process permit applications, and maintain records using standard software tools.

Responsibilities include preparing correspondence and reports, coordinating meetings, managing supplies, and assisting with special projects while ensuring accuracy and timeliness in a busy office environment.

Qualifications

• Proficiency in Microsoft Office and related office software.
• Minimum of 3 years of progressively responsible administrative experience.
• Ability to communicate clearly and provide excellent customer service.
• Strong organizational and multitasking abilities with attention to detail.

Responsibilities

• Greet visitors in person and on the phone; assist with questions and permit applications.
• Respond to citizen and contractor requests, concerns, and complaints.
• Monitor and order routine supplies and equipment for the department.
• Prepare correspondence, flyers, forms, reports, spreadsheets, and presentations.
• Assist with meeting planning logistics, including catering and printing documents.
• Take meeting notes or transcripts and assist in creating meeting minutes.

Skills

Microsoft Office

Data entry

Customer service

Administrative support

Education

High school diploma or GED

Tools

Microsoft Outlook

Web RMS

Laserfiche

Tyler Munis

Permits software

Job description

The City of Midlothian is seeking an Administrative Assistant to provide clerical support for the department. You will greet visitors, handle calls, process permit applications, and maintain records using standard software tools.

Responsibilities include preparing correspondence and reports, coordinating meetings, managing supplies, and assisting with special projects while ensuring accuracy and timeliness in a busy office environment.