Transportation & Engineering Administrative Assistant

City of Midland; Midland (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

The City of Midland is seeking an Administrative Assistant to support the Transportation Division and Engineering Department under general supervision. Duties include clerical tasks, customer service, and coordinating service requests.

Responsibilities include taking meeting minutes, answering phones and visitors, processing purchases, payroll entries, and maintaining vendor and contract files. Proficiency in Microsoft Office and bilingual ability are preferred.

Qualifications

• High school diploma or equivalent with 3–5 years in a similar position.
• Must complete typing test with minimum 40 wpm.
• Data entry test minimum 100 kpm; spelling and grammar tests required.
• Experience with Microsoft Office required.
• Valid Texas driver’s license required.
• Bilingual preferred.

Responsibilities

• Answers phones, greets visitors, and directs inquiries to proper staff.
• Enters, routes and tracks service requests in the work order system.
• Receives and codes purchasing card transactions for divisional accounts.
• Maintains vendor files, contracts, and purchase information.
• Performs payroll data entry and related tasks.
• Compiles budget information and coordinates with divisions.

Skills

Administrative support

Customer service

Data entry

Payroll data entry

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Purchasing software

Payroll software

Job description

The City of Midland is seeking an Administrative Assistant to support the Transportation Division and Engineering Department under general supervision. Duties include clerical tasks, customer service, and coordinating service requests.

Responsibilities include taking meeting minutes, answering phones and visitors, processing purchases, payroll entries, and maintaining vendor and contract files. Proficiency in Microsoft Office and bilingual ability are preferred.