Permitting & Records Admin Specialist

Vision Centric Inc.; Falls Church (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

Vision Centric, Inc. in Falls Church, VA seeks a Secretary I for full-time, onsite support. The role focuses on permit processing, data entry, and customer service, handling mail, logs, and recordkeeping with attention to privacy and compliance.

You will support managers, maintain archives, and coordinate with government staff leaders to ensure timely permit processing while maintaining professional relations across HQ and regional offices.

Qualifications

• Associates degree in a related field is required.
• Minimum of 3 years of administrative assistant experience.
• Experience with privacy act and records retention requirements.
• Familiarity with ePermits procedures and data entry.
• Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, OneDrive, Teams).
• Ability to conduct database searches and maintain detailed records.
• Able to obtain Public Trust clearance and pass a background check.

Responsibilities

• Administratively processes permit applications for timely review and customer service.
• Answer phone calls and provide information as needed.
• Enter, track, manage, and compile data using systems.
• Process mail, photocopy, sort, and log documents.
• Maintain and update permit logs and related files (digital and physical).
• Assist in inventory of archive files and catalog records.
• Coordinate with government-staffed Team Leaders on progress.
• Demonstrate professional demeanor and foster positive working relationships.

Skills

Quality control and assurance

Microsoft 365 applications

Privacy Act compliance

Data entry and record keeping

Communication logs

Education

Associates in related field

Job description

Vision Centric, Inc. in Falls Church, VA seeks a Secretary I for full-time, onsite support. The role focuses on permit processing, data entry, and customer service, handling mail, logs, and recordkeeping with attention to privacy and compliance.

You will support managers, maintain archives, and coordinate with government staff leaders to ensure timely permit processing while maintaining professional relations across HQ and regional offices.